Management Support Assistant
4 weeks ago
Are you a hard-working and dedicated person? Do you take pride in the quality of your work? In this role you will be responsible to the appropriate senior officer for the provision of business and administrative support including word processing, typing, filing and arranging appointments within the unit. The postholder will also assist in providing support and operational cover for other functions. Read on to find out more about this exciting opportunity.
**Your Duties**:
- To provide administrative and secretarial support for the Chief Executive and Office of the Chief Executive as required
- To supervise and manage the performance of any assigned staff to actively ensure their development in line with corporate procedures
- To deal with incoming and outgoing calls for the Chief Executive and the Office of the Chief Executive
- To process confidential incoming mail, internal and external, and distribute and copy on a daily basis
- To prepare minutes and agendas for meetings and service them as required
- To type confidential letters and reports (including committee reports) as directed from hand written notes or digital dictation
- To organise meetings as required including hospitality for meetings, room bookings, lunches and refreshments as required
- To maintain and develop any filing systems in operation as directed
- To requisition and receive goods, supplies and equipment as directed in line with organisational procedures
- To assist the senior officers with the production of budgetary information including maintenance of petty cash float
**Your Profile**:
Applicants must be able to demonstrate at least one year’s relevant experience in each of the following areas:
- Carrying out administrative duties which may include diary management including organising appointments and meetings
- Liaising with senior management and professional officers
- Servicing meetings including taking minutes and organising agendas
**Additional Information**:
- Full-time, temporary assignment
- 37 hours per week
- £11.81 per hour
- If this role isn’t for you, Lynn Recruitment sources a broad range of career opportunities to choose from. Get in touch via 02890234324 to find out more._
**Salary**: £11.81 per hour
Ability to commute/relocate:
- Belfast, County Antrim: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 02/08/2023
Reference ID: 23347
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