Administration Assistant/receptionist

2 months ago


Canterbury, United Kingdom Highfield Care Home Full time

**Overall responsibilities**

To provide a reliable, discreet, organised and efficient administrative service, which will assist in enabling the smooth running of the business.

**Main duties **_(this list is not exhaustive)_
- Answering the telephone, accurate message taking and relaying messages in a timely manner. Dealing with queries.
- Liaising with various external parties, residents’ families, etc., and health professionals.
- Stock control and requisition (_medical supplies, stationery, uniforms, etc.)_
- Contracts, invoicing for room fees and residents’ expenses/petty cash funds.
- Collation of staff hours for pay run.
- Sorting and handing out post.
- Arranging interviews and appointments.
- Booking staff training.
- Compiling new staff and residents files.
- Conducting DBS check requests and seeking employee references
- Ensure all current information and data regarding staff and residents is continually updated and current.
- Booking and recording appointments for residents and booking transportation as appropriate.
- Preparation of relevant paperwork, contracts, etc. for new residents and staff.
- Assisting with the home’s monthly newsletter for residents.

**General competencies**
- Computer literacy.
- The ability to prioritise and manage varying workloads on a day to day basis.
- Good communication skills - written and verbal.
- The ability to work individually, using your own initiative, and as part of the wider team.
- Accuracy and attention to detail.
- Good time management and the ability to plan ahead.
- Greeting visitors politely and being mindful of sensitive situations.
- Confidentiality, tact and discretion.
- Minute taking and typing.

**Job Types**: Part-time, Permanent
Part-time hours: 20 per week

**Salary**: £10.42-£11.00 per hour

**Benefits**:

- Company pension
- Flexitime
- Free parking
- On-site parking

Schedule:

- Flexitime
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Canterbury, CT4 5DX: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Flextime



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