Group Information Officer

3 months ago

London, United Kingdom ResearchBods Full time

**JOB PROFILE**

**JOB TITLE**: Group Information Officer

**DEPARTMENT**: STRAT7 Group Central Operations

**LOCATION**: London (Hybrid)

**REPORTS TO**: Group Information Security Manager & DPO

**HOURS**: Full time, Mon-Fri: 9am 5.30pm

**Overview of the role**:
We are looking for a Group Information Officer for our STRAT7 Central Operations team. This is an opportunity for a bright and enthusiastic person to begin a career in information security and data protection has arisen and although no formal qualification in this area is required, you will be expected to have strong writing skills, be self-directed and able to work under your own initiative (with support and guidance as necessary) and possess a basic understanding of information security management (ISMS) principles, the concept of privacy by design, EU GDPR and UK DPA. You will also need to be confident in communicating with people at all levels in order to seek out information required to complete tasks in hands.

This role will form part of the Groups Information Security and DPO function. This is a vital service and is pivotal to the future growth of the group and each business unit within it, through ensuring our platform, processes and technological environment adhere to best practice, regulation, and legislation, setting the standard to our customers and identifying potential risks and issues.

You will be working closely with and reporting to the Group Information Security and DPO Manager, alongside the Group Head of Information Security and often in tandem with the STRAT7 Technology team(s). Therefore, it is important that you are a team player. This role will be a key contact for information security across the group, so it is essential that you have strong communication skills to be able to work with the different entities within the group, supporting any enquiries.

You must be a people person with the ability to communicate, you should be adaptable, taking the initiative, looking to drive change wherever possible, always looking to set the standard. It is important that you can adopt a supportive and collaborative approach offering guidance to the business. You must be ambitious, with a can-do attitude and the desire to further your skills and knowledge.

Whilst this role is primarily home based, you will be working closely with colleagues from the Leeds & London offices, as well as Cobham offices and our overseas offices. You may need to be able to travel to all office locations on occasion, as part of the internal and external auditing programmes.

**Your focus and responsibilities**:
**Operational Function**
- Review and writing of ISMS procedure documentation.
- Maintaining the ISMS document review schedule and ensuring that ISMS documentation is kept up to date.
- Implementing the data retention schedule, executing data deletion and post retention actions.
- Managing the InfoSec & DPO inboxes.
- Acting as a point of contact for employees, on data protection matters.
- Actioning Right To Be Forgotten (RTBF) and Data Subject Access Requests (DSARs), following established procedures.
- Maintaining the register of processing activities.
- Maintaining up to date records of data protection impact assessments (DPIAs)
- Supporting the DPO in risk management, risk assessments conducting the internal audit exercise; planning, preparation and responding to third party auditors and information requests.
- Supporting the organisation in investigating and dealing with data breaches.
- Managing the supplier information security questionnaire, establishing and communicating with supplier contact representatives, reviews and follow up communications.
- Responding to client information security assessments & working collaboratively with relevant teams to complete assessment before review by management.
- Maintaining our library of completed assessments and answer bank.
- Managing and recording security metrics as part of the ISMS objectives.
- Conducting monthly review of privilege access accounts and user account recertification working with the IT Security Analyst
- Other information security activities as may be requested by management.
**Advice, Informing & Training**
- Support staff training in relation to information security.
- Share best practice for data protection across the Group and technology teams.
- Answer general queries around personal data protection and information security.

**Centralised IT Services**
- Work closely with the Technology Teams to deliver an excellent service.
- Help promote and assist the development of our centralised group IT services.
- Help and assist with documenting new systems and processes.

**Your skills, attributes and experience**:
The following skills are viewed as vital for this role.

Behaviours, Capabilities and Soft Skills
- Excellent communication skills, both, written and verbal.
- Creative thinking.
- An ability to work proactively, seeking guidance when necessary.
- A Can do attitude that h

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