Information Governance Officer

2 weeks ago

London, United Kingdom East London NHS Foundation Trust Full time

We are looking for a well organised individual who understands confidentiality and data protection, has excellent Office skills and enjoys the challenge of meeting tight deadlines whilst maintaining high standards.

The post holder will be a key player in the information governance team and has direct responsibility for the coordination of a number of key information governance functions.

1. Support information governance audit and compliance
2. Provide administrative support for the Associate Director of Information Governance
3. Co-ordinate training compliance
4. Co-ordinate information governance steering group papers
5. Act as the Trust’s Privacy Officer, ensuring that routine reports are run and access to systems outside of the legitimate relationship are escalated for action

Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We
Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in
their relationships with colleagues in the Trust and our partner organisations
- Generally provide support and coordination for the Trust’s information governance functions
- Arrange and coordinate information governance events
- Manage the provision of information governance guidance leaflets and publicity materials
- Coordinate the intranet information governance pages
- Coordinate routine information governance surveys
- Provide administrative support for the Associate Director of Information Governance
- Coordinate processes to ensure mandatory information governance training is organised and delivered on time and in accordance with national standards
- Deliver statutory/mandatory training information governance training
- Coordinate and administer the Data Security Training spreadsheet, ensuring training compliance is proactively updated on the spreadsheet
- Arrange virtual and classroom training sessions
- Ensure training reminders are sent, chased and escalated when necessary
- Maintain and proactively manage the information governance policies database
- Act as the Trust’s Privacy Officer, ensuring that routine reports are run and access to systems outside of the legitimate relationship are escalated for action
- Generally provide support and coordination for the completion of the annual Data Security and Protection Toolkit assessment in line with required timescales
- Support the Information Governance Manager to manage confidentiality breaches reported on Datix
- Work closely with the incident team to ensure that requests for further information on individual breaches are requested and provided in a timely way to required standards
- Administer and coordinate the reporting of reporting confidentiality breaches to the ICO via the Data Security & Protection Toolkit
- Run routine reports on numbers and types of data security breaches
- Coordinate regular pre-determined routine information governance audits across the Trust to contribute to Data Security & Protection Toolkit compliance and raise awareness of information governance principles
- Take an active role in helping to undertake information governance audits
- Provide support for internal audit which will include arranging meetings with internal audit, providing evidence and maintaining action plans
- Arrange, coordinate and provide administration for the Information Governance Steering Group including the coordination of papers, room bookings, IT equipment, Chair availability and associated tasks
- Be responsible for the drafting, coordination and updating of the action log, ensuring that responsible delegates are aware of their actions and are supported to deliver actions on time
- Provide routine dashboards and other pre-determined reports as required
- Provide high quality minutes and action points as and when required
- Coordinate completion of the Trust’s information asset registers and data flows mapping
- Arrange routine information asset training on behalf of the Information Governance Manager
- Working from lists provided by ICT, ensure that individuals are routinely aware of the need to upload incorrectly placed documents to the correct record
- Run reports on incorrectly uploaded documents to identify patterns of occurrence to enable the Information Governance Manager to work with services to make improvements
- Coordinate requests for destruction from services, ensuring they are tabled at Information Governance Steering Group and decisions for approval or otherwise are communicated to the service
- Provide administrative support for Trust-wide records management projects managed by the information governance service
- Be a point of contact for archiving providers used by the Trust
- Coordinate annual archiving provider audits

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