Administration Assistant

5 months ago

Bebington, United Kingdom Unilever Full time

**Job Title**:Administration Assistant - R&D Fragrance VP & Directors

**Location**:Port Sunlight Research Lab

**Want to change the world?**

Unilever is one of the world’s leading suppliers of Food, Home and Personal & Beauty Care products with sales in over 190 countries and reaching 2 billion consumers a day. Unilever has more than 400 brands found in homes around the world, including Persil, Omo, Dove, Knorr, Domestos, Hellmann’s, Wall’s, Ben & Jerry’s, Marmite, Magnum and Lynx. Faced with the daunting issues of climate change and the need for human development, we want to move towards a connected world where everyone can live well and within the natural limits of the planet. That’s why our purpose is ‘to make sustainable living commonplace”.

As one of the world’s largest users of Fragrances, we recognise that creating exceptional fragrances is at the heart of delivering extraordinary consumer experiences and driving world-leading products. Superior fragrances play a critical role in the delivery of unmissable superiority for Unilever. To support this, we have embarked on a fragrance transformation journey to deliver world-class fragrances for our Personal Care, Beauty & Wellbeing and Home Care Business Groups. This transformation will consist of expert fragrance teams with the skills to design and formulate winning fragrances.

**JOB PURPOSE**

This is an exciting new role within R&D Fragrance Design at Port Sunlight. You will be responsible for the provision of all administrative support for the Fragrance VP and a team of R&D Directors, in a professional and confidential manner. You will find ways to improve the automation of operations; proactively suggest digital tools that will aid efficiency and support the wider Unilever fragrance department by implementing digital tools and processes to improve daily administrative tasks.

**RESPONSIBILITIES**
- Co-ordinate and maintain very dynamic diaries for the VP and team of Directors; identifying practical ‘diary solutions’ to complex schedules.
- Organise and book travel of varying complexity, within budget, and complete Visa requests as required.
- Arrange internal/external meetings/workshops for the VP and Directors, and departmental conferences. Including searching for appropriate venues for off-site events and arranging necessary transportation for attendees.
- Develop and use digital tools, for yourself and the wider to team, to improve the operational efficiency of processes, activities, and meetings.
- Accurately process expenses via online expense reporting system.
- Set up Live Meetings and Digital Broadcasts to support department communications.
- Accurately record and transcribe meeting minutes or documents.
- Aid the wider fragrance department as needed, including assisting team members with complex travel needs (e.g. international travel).
- Pro-active team member within the PA community at Port Sunlight providing support and cover for holidays and short-term absence.

**ALL ABOUT YOU**

We are looking for a digitally savvy assistant with the right attitude, competencies, and growth mindset to join our expanding and dynamic team.

**Experience**:

- GCSE English and Maths, or equivalent, as minimum requirement.
- Secretarial / Administration qualifications are preferable.
- Relevant experience of Assistant / Administration roles for C-Suite executives, including management of multiple diaries.
- You will be a quick learner who is not afraid to take the initiative to get things done.
- You will have the ability to prioritise; multi-task and have strong organisational skills.
- You will have excellent interpersonal skills with the ability to build and maintain effective networks and operate with senior stakeholders professionally.
- You will have strong written and verbal communication.

This role is based in Port Sunlight, R&D some local business travel may be required, for example to support external conferences & events. UK driving licence is preferable.

**NOTES**

**About Unilever**

Unilever is one of the world’s leading suppliers of Food, Home and Personal Care products with sales in over 190 countries and reaching 2 billion consumers a day. Unilever has more than 400 brands found in homes around the world, including Dove, Tresemme, Lynx, Lifebuoy, Shea Moisture, Persil, Domestos, Ben & Jerry’s, Magnum, Marmite, The Vegetarian Butcher, Graze and Pot Noodle.

Faced with the challenge of climate change and the need for human development, we want to move towards a world where everyone can live well and within the natural limits of the planet. That’s why our purpose is ‘to make sustainable living commonplace’

**Location**

In September 2020, Unilever announced the intention to build a new sustainable campus site in Kingston, London to house the employees who currently work in 100 Victoria Embankment in Blackfriars, Lever House in Kingston and Graze in Richmond. We are creating our own Unilever sustainable, ag

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