Team Secretary

2 weeks ago


London, United Kingdom Cobalt Recruitment Full time

Location:
London, Greater London
- Sector:
Administrative Support, Business Services & IT
- Job type:
Contract & Interim
- Salary:
£33000.00 - £36000.00 per annum
- Job ref:
JN -032024-81593_1712075805
- Published:
02 April 2024
- Duration:
6 months
- Expiry date:
01 June 2024
- Start date:
ASAP

**Team Secretary - Real Estate**
***
**6-month FTC**
***
**West End, London**
***
**£33,000 - £36,000 per annum**
***
Are you a bright self-starter, with experience previously supporting multiple individuals within a Real Estate organisation?
***
I am working with a huge, international commercial real estate firm, who have an exciting new opportunity available for an experienced Secretary. This is a 6-month FTC role within their Central London based office.

**Key responsibilities;**
- File management; monitoring files on the system, making sure that relevant procedures are carried out to ensure that all job and audit protocols are met
- Undertaking any research requests, as requested by the team
- Typing general correspondence and creating reports; including binding and scanning of documents
- Creating invoices and managing the team's work using progress records and forecasting
- Overseeing the team's workflow from pending jobs to completion
- Monitoring debt as necessary and actioning correctly where appropriate
- Processing expenses for the team
- Diary management for the Partner and the wider team
- Organising meetings on behalf of the team, including booking meeting rooms
- Travel arrangements for the Partner and the team
- Proactive management of the teams' contact databases
- Accurate and detailed message taking for the team, managing any incoming calls
- Distribution of all post amongst the Partner and the team
- Creating and updating spreadsheets and schedules using Excel
- Provide holiday cover for the companies' secretarial team, as required

**Your experience;**
- Previous experience multi-tasking, changing work priorities accordingly
- Highly efficient in using Word, PowerPoint, Office, and Excel
- Excellent communication and inter-personal skills
- Ability to take ownership of problems to see through to solution
- Ability to manage multiple expectations effectively
- Confidence to 'manage up' to ensure that deadlines are met on time
- Be an organised and efficient team player


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