Team Secretary
7 months ago
Role:
This role is to provide administrative support to a large team within Natural Resources (London)
NB: not all colleagues within the department will require assistance.
- Efficiently organize complex travel arrangements
- Assistance with expense claims
- Manage internal & external meetings / create visitor passes.
- Organize restaurant and external event bookings.
- Minute taking at meetings.
- Creation of PowerPoint slides
- Arrange meeting rooms, catering and send out meeting invites with key information.
- Update supported colleagues’ diaries with travel arrangements and restaurant booking details
- Ensure external and internal clients queries are dealt with demonstrating high quality standard of professional excellence.
- Open/deliver post to team members.
- Assist with IT issues when requested.
- On-boarding new joiners; arranging equipment, security passes etc.
**The Requirements
- Demonstrated secretarial experience preferably in a large corporate environment
- Experience with diary management, including complex travel arrangements
- Moderate PowerPoint & Excel skills
- Fully conversant with Microsoft Outlook and Word
- Highly organised and efficient
- Able to work collaboratively
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