Administrative Office Co-ordinator

3 weeks ago


Carmarthen, United Kingdom Hywel Dda University Health Board Full time

The ability to prioritise work and meet deadlines are essential for this role together with excellent communication and organisational skills. The ability to process information using both clerical and electronic systems in compliance with agreed policies and procedures, and provide information for reporting purposes as required.
- Well developed administrative and organisational skills.
- Knowledge of medical/NHS environment.
- Experience of IT packages and patient database systems.
- Support the access point for referrals and effectively liaise with and coordinate daily/weekly routine activities required for the post.
- Provide effective communication, time management, organisational skills, meet deadlines and be able to handle sensitive and confidential information.
- Support the provision of quality data.
- Provide administrative service to staff.

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
**Four main hospitals**: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
**Seven community hospitals**: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (five of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these mínimal desirable requirements during the course of your employment with us.

Interviews will be held on 08.08.2023


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