Project Support Officer

3 weeks ago


Carmarthen, United Kingdom Hywel Dda University Health Board Full time

Job summary

We are looking for the right candidate to join the Transformation Programme Office team.

You will be providing administrative support to a wide range of Transformation projects and as well as to team members within the Strategy and Planning Directorate. The post holder will play an important role in arranging and servicing meetings, ensuring projects and programmes run in a timely and co-ordinated manner.

Main duties of the job

The post holder will be responsible for providing comprehensive project support to the Transformation Programme Office showing a degree of initiative and an ability to organise their day to day workload and the work of the Delivery programmes of the Healthier Mid & West Wales Strategy.

Support joint working across Directorates, Health Board and key stakeholders for projects to ensure review, action and grip on delivery of service change and project delivery plans.

Support development and delivery of robust project arrangements to ensure issues raised in project / programme groups meetings are actioned and / or fed back to the appropriate senior officers supporting the project / programme.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;

Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;

48 general practices (six of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;

Numerous locations providing mental health and learning disabilities services;

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 07/06/2024.

Person Specification

Qualifications and Knowledge

Essential

Level III or equivalent demonstrable experience of typing and word processing Experience of working in an administrative/ office environment Excellent knowledge and skills in excel, power-point and word Knowledge of Project management processes and healthcare planning terminology.

Desirable

Level III or equivalent demonstrable experience of typing and word processing

Experience

Essential

Experience of working in a busy complex environment Experience of using Microsoft Office packages [Excel, Word, PowerPoint, Access, desktop publishing and e-mail] Experience of using new Microsoft Office applications such as Teams and Planner Experience of setting up spreadsheets, databases

Langugae Skills

Desirable

Welsh Speaker (Level 1)
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