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Administrative Support Assistant

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Wakefield, United Kingdom Mid Yorkshire Teaching NHS Trust Full time

To undertake diary management tasks including, arrange appointments, schedules, booking venues (equipment and facilities) and resolve any conflicting appointments as required. Attend internal and external venues to provide support to team members including transporting, setting up and transferring of equipment to support improvement work. Prioritise and ensure enquiries and requests are acted upon in an appropriate and timely manner, within standard operating procedures and meeting KPIs. Accurate recording of all paper/computerised records, updating and amending information timely and within standard operating procedures.

To assist with the development and updating of project plans and associated action/ risk logs. Preparation of other documents, e.g., policies, procedures, presentations. Preparation of orders and receiving of goods/services in order to maintain efficient running of the service. Undertake typing of correspondence using copy, audio and relevant IT systems to a high and accurate standard.

This may include letters, reports, minutes of meetings and other administrative work. To attend meetings and appropriate committees to provide administrative support by issuing agendas and supporting papers, taking minutes, transcribe and distribute and arranging meetings to support senior management. To be responsible for the confidential management of records and ensure that all documentation is returned to the appropriate department in a timely manner and within standard operating procedures. To support the management team with HR tasks as relevant such as administrative support relating to recruitment processes.

The post holder will give relevant assistance and training as and when required to support all colleagues. To carry out general administration duties and provide clerical assistance, as required.