Specialty Personal Assistant

4 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 4

**Main area**
- Clinical Allergy and Immunology
- **Grade**
- Band 4
- **Contract**
- Permanent
- **Hours**
- Part time
- Flexible working

18.75 hours per week (Ideally three days a week Monday, Thursday and Friday)
- **Job ref**
- 164-5052679-B**Site**
- Queens Medical Centre
- **Town**
- Nottingham
- **Salary**
- £25,147 - £27,596 Per Annum
- **Salary period**
- Yearly
- **Closing**
- 04/06/2023 23:59Job overview

We are recruiting for a part
- time, permanent Specialty Personal Assistant in Clinical Immunology and Allergy/Rheumatology based at the Queens Medical Centre.

You will be an enthusiastic and conscientious team player and willing to provide cover for other specialities within Clinical Services as and when required.

You will be able to work under pressure, have excellent written and verbal skills, excellent planning, time-management and organisational skills, as well as being an innovative thinker and always willing to put forward ideas knowing that you are part of a forward-thinking team. You will be able to prioritise yours and others workload throughout the day. You must be able to demonstrate a clear understanding of confidentiality issues.

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to the advert

Main duties of the job

Working as part of a team, the post-holder will support the provision of a comprehensive PA, secretarial and administrative service to the clinical team of Consultants and Specialist Nurses. Duties will primarily include consultant diary management, word processing clinical and non clinical letters, clinic maintenance, taking minutes, dealing with incoming mail and results, communicating with patients and staff, supporting and mentoring new staff including some line management duties

Working for our organisation

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we service.

Detailed job description and main responsibilities

Please find attached the Job Description and Person Specification documents attached to this advert.

Person specification

Training & Qualifications

Essential criteria
- RSA III word-processing/text processing or equivalent
- NVQ level 3 in administration or equivalent

Desirable criteria
- ECDL

Experience

Essential criteria
- Audio typing
- Medical Terminology
- Microsoft Office experience
- Proven secretarial experience
- Diary Management

Desirable criteria
- Knowledge of 18 week wait target times.
- Winscribe Knowledge of hospital IT systems, e.g. Medway PAS, Notis.

Communication and relationship skills

Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
- Has ability to motivate, coach and mentor others within the team

Analytical and Judgement skills

Essential criteria
- Works in line with organisational goals and objectives
- Able to use judgement to make decisions in order to solve problems/enquiries

Planning and organisation skills

Essential criteria
- Demonstrates an ability to delegate and organise work for others
- Ability to prioritise workload
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the **Occupational Health Department **confidentially accessing my

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