Administrator
5 months ago
**Job Description**:
**Key Accountabilities**:
- Deliver accurate records of purchase order administration throughout the department.- Drive all purchase orders to be chased in a prompt manner to ensure the most up to date information is available so all other department can manage deadline efficiently.- Provide organised administration to a fast-paced environment with precision and accuracy.**Essential Duties and Responsibilities**:
- Data input, maintain accurate records utilising purchasing in house systems.- Ensure coordination all data between matrix and planner and sage are aligned.- Create purchase orders and amend orders ensuring the Schedule of Authority is followed.- Assist with contacting suppliers to resolve price, quality, delivery, or invoice issues.- Support the purchasing function and other relevant departments and communicate any supply.- Stock allocation of components on to Sage 50 following the internal Drawing Information Pack- Create GRN following Goods In procedure for COSHH.- Creation of Delivery notes for goods being dispatched directly to site and liaise with projects for site notification.- Carry out administration for the analysis, reporting and documentation of non-conformances.- Record data, KPI's to monitor supplier performance and report to Procurement Manager- Support the continuous improvement of Procurement process and system development.- Work with suppliers and internal departments to provide solutions with supply problems, cost control and cost down.- Analyse stock levels to determine appropriate order schedules for Procurement Manager to review.- Support the Procurement Manager to deliver on key objectives and to develop all supply chain activity within the team, suppliers and internal stakeholders.- Ensure compliance to company guidelines, purchasing policies and procedures during supplier negotiations and contracts award process.- Following all the requirements of the Health and Safety policies and procedures.- Understanding your role within the Quality Management System, aiming to improve performance and achieve aims.**Skills, Attitude and Behaviour**:
- Excellent administrative software skills- Organised, detail orientated and excellent attention to detail.- Excellent people skills.- Able to work well under pressure.- Ability to adapt and be flexible.If interested, please contact Giorgia in our Swindon office.
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