Office Administrator

4 weeks ago


Preston, United Kingdom Flexecare Full time

We are seeking a confident office admin to support our Registered Manager. Based at our main office in Preston you will help in maintaining the day to day running of the office environment. You will need the ability to handle a variety of tasks (on occasions you will be required to work in our Bolton office) simultaneously, with strong administration and organisational skills, ability to multi-task and prioritise accordingly. This is a pivotal role which is very varied in nature in a fast-paced environment, where change is constant. The role would suit someone who is highly organised, able to work as part of a team where discretion and confidentiality is key. You will relish getting things organised and getting the job done, have a 'hands-on' approach and be capable of independently completing required functions, whilst
providing high quality administrative support to a demanding and very busy service

**The Office Administrator job description and responsibilities**:
Keep clean and organized files (paper & electronic) and all databases (creating new as is required)

Preparing correspondence, reports, and memorandums

Preparing relevant paperwork for new recruits and compiling personnel files in line with regulation

Monitoring Call Logging and preparing reports

Assisting with rotas when required

Scheduling meetings and appointments and maintaining the office diary

Maintaining an inventory of office supplies including PPE, ensuring stock levels are sufficient and not to excess

Assisting with collation of timesheets as is required

Directing and answering phone calls in a timely fashion

Making note of telephone calls and ensuring the relevant member of staff receives promptly

Maintaining and saving lists of contacts

Distributing and producing correspondence, including memos, forms, and letters as directed by the Registered Manager

Assisting with the preparation of periodically scheduled reports

Developing and maintaining all filing systems

Ordering most office supplies when required

Maintaining organised filing and archive systems

Reconciling and submitting information to the Accounts Department promptly

Welcoming and offering visitors an amount of general support

Excellent written and verbal communication skills.

Exceptional organizational skills

Minute Taking

Excellent working knowledge of Microsoft Office, such as Word,

Excel, Power Point.

Managing the Fire Log and guiding persons safely in the event of fire

The ability to take direction from a senior member of staff.

Be able to work to strict deadlines and possess excellent

time management skills.

Provide general support, including negotiating new business as directed

by the Registered Manager

To maintain all necessary registers and records

Adhere to and satisfy all compliance requirements

To liaise with colleagues and clients in a professional efficient manner

To willingly undertake any training required and ensure that personal

knowledge and skills are kept up to date

Make suggestions for improvement where this would benefit the future

**Office Administrator Requirements**

Past proven work as office administrative or assistant

Knowledge of various office management procedures and systems

Exquisite time management skills

Great multi-tasking skills

The ability to prioritize work

Great attention to details

Advanced problem-solving skills

Written and verbal communication skills

Very strong planning skills

Great organizational skills

Great proficiency in Microsoft Office and other around-the-office software

Training in First Aid.

Basic knowledge of Health and Safety.

Excellent interpersonal skills

A flexible hands-on approach to working.

This list is not exhaustive

**Job Types**: Full-time, Permanent

**Salary**: £19,000.00 per year

**Benefits**:

- Company pension

Schedule:

- 8 hour shift
- Monday to Friday

COVID-19 considerations:
COVID and IPC Training
Hand Sanitiser and PPE provided.

Desks separated by screens

Work Location: One location

Reference ID: mon111


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