Support Medical Secretary

3 months ago


Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

The Oncology Department is looking for an experienced Support Medical Secretary who can provide clerical assistance, audio typing with Medical Terminology Qualification or relevant experience for the medical secretaries and manage their own workload with day-to-day supervision by the Team Leader.

As a good team player with a flexible approach to your work you will transcribe and audio type medical terms to produce clinical letters, sort and file patients notes/laboratory results, locate and collect patient notes, undertake general photocopying, faxing and filing and occasional assistance to the Team Leader. You will also be responsible for out-going post, answering secretaries' telephones and taking messages when required.

To provide comprehensive secretarial support to clinicians and clinical teams in conjunction with the Medical Secretaries.

To deputise for the Medical Secretaries on an ad hoc basis, for annual and sick leave.

To respond to phone calls from patients, relatives and GP’s. Ensure they are dealt with in a timely manner or passed to the appropriate secretary as required, maintaining the highest possible customer care at all times.

To transcribe letters and other dictation from Winscribe ensuring the transcription is accurate and seeking clarification where required.

To maintain the departmental letter turnround for routine correspondence and to prioritise urgent correspondence and MDT outcomes.

To use the EDT system to transfer GP letters where appropriate and to print off and submit letters to the patient.

To check that the RTT outcome recorded in the PAS system reflects the content of the dictated correspondence

To review the non-admitted PTL for the allocated consultants and in conjunction with the relevant medical secretaries, ensure that the patients are progressed effectively through their RTT pathway within 18 weeks.

To copy transcribed correspondence/reports into Onkos to maintain an up-to-date chronological record of any relevant contacts with the patient.

To track case notes in and out of the department.

To support the Team Leader to induct and support junior members of the team.

The Royal Orthopaedic Hospital NHS Foundation Trust is one of the largest specialist orthopaedic units in Europe. We offer planned orthopaedic surgery to people locally, nationally and internationally.

Our Trust is a very special hospital; big enough to deliver world class services and small enough to offer exceptional patient and staff experience. We offer a working experience unique in the West Midlands and we're always on the lookout for passionate people to join our award-winning team.

The ROH is an equal opportunities employer. We employ people of difference and are committed to growing an inclusive culture, where difference is celebrated, and people feel able to bring their whole and authentic self to work.

We are a Disability Confident Leader and offer a range of inclusive, family friendly and flexible working arrangements and policies, to support our people in the workplace.

The Trust is committed to the Disability Confident Interview Scheme and will offer an interview to disabled applicants who meet the minimum criteria for a vacancy and consider them on their abilities.

To find more about our staff benefits, please visit our website.

To provide full and comprehensive support to the Oncology Medical Secretaries and Clinicians.

To ensure all routine clinical information and correspondence is up to date and available when required.

MAIN DUTIES AND RESPONSIBILITIES

To provide comprehensive secretarial support to clinicians and clinical teams in conjunction with the Medical Secretaries.

To deputise for the Medical Secretaries on an ad hoc basis, for annual and sick leave.

To respond to phone calls from patients, relatives and GP’s. Ensure they are dealt with in a timely manner or passed to the appropriate secretary as required, maintaining the highest possible customer care at all times.

To communicate with other sections within patient access and other departments as required.

To transcribe letters and other dictation from Winscribe ensuring the transcription is accurate and seeking clarification where required.

To maintain the departmental letter turnround for routine correspondence and to prioritise urgent correspondence and MDT outcomes.

To use the EDT system to transfer GP letters where appropriate and to print off and submit letters to the patient and other referrers who are not on the EDT system.

To ensure that the actions indicated in the correspondence have been carried out, for example, an appointment booked, or the patient added to the waiting list, escalating where appropriate if the actions have not been progressed.

To check that the RTT outcome recorded in the PAS system reflects the content of the dictated correspondence so that the patient’s RTT status is correctly maintained.

To review the non-admitted PTL for the allocated consultants and in conjunc


  • Medical Secretary

    4 months ago


    Birmingham, United Kingdom ACE Medical Partnership Full time

    **Job summary**: To provide a medical secretarial service to the Practice primarily to process patient referrals and medical reports generated by the doctors, health professionals, to deal with all related enquiries and queries. The medical secretary also provides some secretarial support to the Practice Business Manager Job responsibilities: To provide an...

  • Medical Secretary

    4 months ago


    Birmingham, United Kingdom The Oaks Medical Full time

    An exciting opportunity has risen for a Medical Secretary to join The Oaks Medical Centre Team. The post holder will be expected to provide efficient and effective medical secretarial support to the clinical team, which include GP's, ANP's, Paramedics, Physician Associates. **Key Elements** - Enquires from Patients are efficiently and courteously handled -...


  • Birmingham, United Kingdom Downsfield Medical Centre Full time

    **Job summary** An opportunity has arisen to join our practice, Downsfield Medical Centre. This is a challenging role which requires excellent secretarial, communication and computer skills; the ability to work as part of a team and cope well under pressure. Previous secretarial experience in primary care is desirable. As a Medical Secretary, you will...

  • Medical Secretary

    5 months ago


    Birmingham, United Kingdom Scott Arms Medical Centre Full time

    The secretarial team is responsible for dealing with all clinical correspondence and related queries. At all times total confidentiality must be maintained in that no information about patients, or the practice, either medical or non-medical, is disclosed to persons other than those employed or attached to the practice for whom such information is relevant....

  • Medical Secretary

    5 months ago


    Birmingham, United Kingdom Hollyoaks Medical Centre Full time

    Liaise with GPs for the checking of sensitive data. Obtain consent from patients for all requests received. Take payments as necessary for private medical reports. Keep fully informed of any updates to GDPR legislation. File and store records as required. Photocopy documentation as required. Process ad hoc letters as requested. Docman and Emis tasks to be...


  • Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

    The Small Joints Department is looking for an experienced Support Medical Secretary who can provide clerical assistance, audio typing with Medical Terminology Qualification or relevant experience for the medical secretaries and manage their own workload with day-to-day supervision by the Team Leader. As a good team player with a flexible approach to your...


  • Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

    To provide full and comprehensive support to the Small Joints Medical Secretaries and Clinicians. To ensure all routine clinical information and correspondence is up to date and available when required. MAIN DUTIES AND RESPONSIBILITIES Provide a comprehensive assistant secretarial service to clinicians and clinical teams in conjunction with the Senior Team...


  • Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

    The Large Joints Department is looking for an experienced support Medical Secretary who can provide clerical assistance, audio typing with Medical Terminology Qualification or relevant experience for the medical secretaries and manage their own workload with day-to-day supervision by the Team Leader. As a good team player with a flexible approach to your...


  • Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

    The Oncology Department is looking for an experienced support Medical Secretary who can provide clerical assistance, audio typing with Medical Terminology Qualification or relevant experience for the medical secretaries and manage their own workload with day-to-day supervision by the Team Leader. As a good team player with a flexible approach to your work...


  • Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

    To provide full and comprehensive support to the Oncology Medical Secretaries and Clinicians. To ensure all routine clinical information and correspondence is up to date and available when required. MAIN DUTIES AND RESPONSIBILITIES To provide comprehensive secretarial support to clinicians and clinical teams in conjunction with the Medical Secretaries. To...


  • Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

    To work flexibly as part of a team, providing full and comprehensive secretarial administrative support for the Clinicians and Medical Secretaries, within the Pain and MSK Service, in accordance with National targets and the Trust’s Patient Access Policy. Undertaking a range of secretarial and administrative duties for the services, to ensure patients’...

  • Medical Secretary

    4 months ago


    Birmingham, United Kingdom Priory Healthcare Full time

    Permanent 37.5hours per week Job involves working as part of a medical secretarial team to provide secretarial and administrative support to the Consultants Job involves working as part of a Medical Secretary team to provide secretarial support to Consultants: To provide a complete confidential general and medical secretarial service for the consultants...

  • Medical Secretary

    3 months ago


    Birmingham, United Kingdom EJ Connect Limited Full time

    EJ Connect are a specialist Recruitment Agency, providing Permanent and Temporary staffing solutions to GP Surgeries for all Non-Clinical roles. Our Mission is to connect great organisations with even greater people. **Medical Secretary** - **Birmingham**: - **Full or Part Time**: - **Flexible between Monday - Friday**: - **Permanent**: - **£21,500...

  • Medical Secretary

    4 months ago


    Birmingham, United Kingdom EJ Connect Limited Full time

    EJ Connect are a specialist Recruitment Agency, providing Permanent and Temporary staffing solutions to GP Surgeries for all Non-Clinical roles. Our Mission is to connect great organisations with even greater people. **Medical Secretary** - **Birmingham**: - **Full Time - 37.5hrs**: - **Monday - Friday**: - **Hours - 9am - 5pm**: - **Permanent**: -...

  • Medical Secretary

    4 months ago


    Birmingham, United Kingdom EJ Connect Limited Full time

    EJ Connect are a specialist Recruitment Agency, providing Permanent and Temporary staffing solutions to GP Surgeries for all Non-Clinical roles. Our Mission is to connect great organisations with even greater people. **Medical Secretary** - **Birmingham**: - **Full Time - 37.5hrs**: - **Monday - Friday**: - **Hours - 10:30 - 18:30**: -...


  • Birmingham, United Kingdom ACE Medical Partnership Full time

    **JOB DESCRIPTION JOB TITLE**: Admin Safeguarding Lead and Medical Secretary REPORTS TO: PRACTICE MANAGER HOURS: 30-35 hours per week Job summary: The Administration Safeguarding Lead at a GP surgery plays a crucial role in ensuring the safety and welfare of vulnerable patients, particularly children and adults at risk. To provide a medical secretarial...


  • Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full time

    Provide a comprehensive assistant secretarial service to clinicians and clinical teams in conjunction with the Senior Team Secretaries. Audio typing of clinical dictation, using TPro digital dictation system. Responsibility for the timely workflow of clinical dictation throughout the departments and for supervising the workload of the Band 2 admin support...

  • Medical Secretary

    5 months ago


    Birmingham, United Kingdom Priory Healthcare Full time

    Job involves working as part of a medical secretarial team to provide secretarial and administrative support to the Consultants You will provide an efficient and professional secretarial service ensuring business processes are effectively and resourcefully managed to support the delivery of a quality care service. Tasks will involve: - Working with and...

  • Medical Secretary

    4 months ago


    Birmingham, United Kingdom Priory Healthcare Full time

    The Priory Wellbeing Centre Birmingham is an outpatient clinic set in the heart of Birmingham delivering individual therapy to adults,children and adolescents. The clinic maintains close links with the Priory Hospital Woodbourne enabling continuity of care if inpatient treatment becomes necessary. The consultant psychiatrists, clinical psychologists and...

  • Medical Secretary

    3 months ago


    Birmingham, United Kingdom Nutrix Personnel Full time

    **Job Title: Medical Secretary** **Job Summary**: The Medical Secretary plays a crucial role in supporting the efficient functioning of the hospital department by providing administrative and secretarial assistance to medical professionals and staff. This position involves a combination of clerical tasks, patient interaction, and coordination of...