Facilities Coordinator
1 month ago
Posted- 17-May-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- Brighton - England - United Kingdom of Great Britain and Northern Ireland**Key Tasks**:
Primary focus on delivery of all FM Operations service level agreements and scope of work
Co-ordinate with FM Operations, WPS and Engineering Service teams to deliver service
excellence in line with contractual obligations
Co-ordinate with other customer 3rd Part supply partners, customer suppliers and customer
business units and all things operational to the building
Support/Monitor 3rd party maintenance supplier activities when required and report any
corrective works arising
Be a culture carrier for behavioral Health and Safety and comply with all HSE requirements
as outlined and as instructed by the company policy
Act as a part of site Emergency team i.e. Fire Marshall / First Aider as required for
emergency control activities
Report all accidents, occupational illnesses and emergencies in relevant
logbooks/SharePoint sites or documentation
Ensure all contractors, under sphere of control, operate with the appropriate authority and
permits and adhere to the site rules and regulations at all times.
Stop any work that is unsafe or you witness unsafe acts
Conduct monthly self-assessment audits in support of quarterly contract performance
requirements
Responsible for the image and visual standards of the site/s taking ownership of any issues
or concerns
Support the Campus FM and Engineering teams with the upkeep and maintenance of all
QHSE Logbooks
Co-ordinate site waste and recycling arrangements
Carry out statutory fire testing and associated checks
Co-ordinate with Security and report any faults on access entry system where necessary
Raise Purchase Orders for goods or services as required, in compliance of business controls
at all times
Approve invoices; goods received notes and statements for payment purposes
Act as responsible person in line with DFA to carry out cost control function
Take ownership and understand customer requirements and be able to demonstrate the
ability to close out concerns and ensure customer is kept appraised at all times
Act as deputy in the absence of line management
Provide and arrange cover for the FM team as defined by line management
In addition to the above-mentioned tasks, other activities and responsibilities may be
individually defined
**Education**
A good basic education is essential, with at least GCSE passes in Maths and English or equivalent. (Essential)
Higher educational qualifications to ‘A’ level/HNC/D or degree would be beneficial or equivalent (Desirable)
**Skills**
Strong PC skills, MS Office
Self-motivated and resourceful
Good administrative skills
Well organised and good prioritisation and planning skills
Key focus for this role is to ensure that all FM services are delivered in a confident and efficient manner
Service orientated attitude combined with innovative thinking
**Knowledge**
Knowledge and awareness of the facilities
management industry
Health and Safety awareness
**Experience**
Supported the running of a large corporate office space
Practical experience in working with supply partners to deliver a seamless, integrated service Customer services experience and the ability to communicate at all levels
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