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Office Supervisor
2 months ago
Are you a skilled and dedicated senior administrative professional? Do you have a desire to lead an office team? If this sounds like your next career move then click "Apply" now.
**Your Duties**:
- Providing general secretarial support to the solicitors as and when required and work collaboratively with other staff in the administrative team.
- Ensuring that relevant records within the department are up to date.
- To assist with the financial management and regulatory requirements of the office, including the attainment and maintenance of ISO 9001.
- Assisting with business planning within Legal Services.
- Managing online and paper filing systems.
- Developing and implementing new administrative systems, such as record management.
- Recording and monitoring office expenditure to assist in the setting of department's annual budget.
- Supervising the condition of the office and arranging for necessary repairs, including ensuring office machinery is well maintained and appropriate for the needs of the office.
- Maintaining the office library (manual and electronic) and ensuring all solicitors have access to relevant publications in a cost effective manner.
- Organising staff meetings and recording the minutes of each meeting.
- Ensuring adequate staff levels to cover for absences.
- Allocating work to staff, monitoring their workload and output.
- Responding to customer enquiries and complaints.
- Implementing organisational health and safety policy and ensuring they are observed.
- Supervising and maintaining solicitor's continued professional development and training records.
- Renewing solicitor's Practising Certificates.
- Maintaining the department's database (GMA Office Manager on Microsoft Access).
- Managing and maintaining the content of department's organisational intranet profile.
- Prep of Pleadings and Legal Documents.
- Prep of Briefs for Counsel.
- Prep of Booklets of Documents for presentation in Court.
- Notifying witnesses of hearings.
**Your Profile**:
**Essential**:
**Can demonstrate experience in each of the following areas**:
- The creation and maintenance of electronic databases using Microsoft packages including Word and Excel.
- Effective use and updating of electronic information management systems (such as Meridio, Housing Management System (HMS) etc).
- Collating and analysing information and preparing reports.
- Dealing with requests for information or enquiries from both internal and/or external parties.
**Desirable**:
**Can demonstrate experience of**:
- Organising meetings.
- Recording notes or minutes of meetings.
**Additional Information**:
- A Basic Access NI Check is Required at a cost of £16.
- If this role isn’t for you, Kennedy Recruitment source a broad range of career opportunities to choose from. Get in touch to find out more._
**Job Types**: Full-time, Temporary contract
Contract length: 13 weeks
**Salary**: £12.38 per hour
Expected hours: 37 per week
**Benefits**:
- Company pension
Schedule:
- Monday to Friday
**Education**:
- Certificate of Higher Education (preferred)
**Experience**:
- Administrative: 1 year (required)
Work Location: In person
Reference ID: 3139
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