Communications Clerical Supervisor

2 months ago


Belfast, United Kingdom MPA Recruitment Full time

**Job Role** Communications Clerical Supervisor

MPA Recruitment are delighted to be hiring a Communications Clerical Supervisor on behalf of our prestigious client base in the Belfast Area.

Clerical Supervisors are responsible for providing support for the full range of activities carried out across the Organisation.

The Communications business unit is responsible for a range of duties including the broadcasting of Assembly committees and Plenary Sittings, the build and dissemination of social media material highlighting the work of the Northern Ireland Assembly, answering media questions, supporting the Speaker in events and running media campaigns.

The Communications unit holds budget responsibility for a range of needs and the Clerical Supervisor will take the lead in tracking invoices and payments and advise on relevant issues in relation to spend.

The role also involves assisting with outputting social media pieces using platforms such as X, Facebook and Threads to encourage public engagement with the work of the Assembly.

**Location**: Belfast

**Hours**: 37 Hours Per Week

**Salary**: £33,407 - £34,562

**The main duties and responsibilities of the job**:

- Using electronic systems to make payments and to produce accurate and timely reports on expenditure.
- Effectively using Microsoft Office and bespoke internal Assembly Commission software systems to make payments (training on using Assembly Commission software systems will be provided).
- Using financial systems to process invoices and purchase orders.
- Using spreadsheets to journal financial transactions and check accuracy against necessary business requirements.
- Publishing information on social media e.g. posting and adding content to social media platforms such as Facebook and X.
- Publishing information on the Assembly Commission webpages/platform and keeping relevant homepages up to date.
- Maintaining effective relationships with key stakeholders including Members, Managers, Officials from executive departments and members of the Public.
- Researching and preparing accurate and timely information.
- Review incoming correspondence and prioritising next steps as necessary.
- Drafting correspondence ensuring that work is accurate and presented in the corporate format.
- Using electronic systems to produce accurate and timely statistical information or reports to assist decision makers.
- Complying with all Assembly Commission’s relevant policies and procedures including Equal Opportunities and Dignity at Work policies and procedures

Carrying out other duties that the Assembly Commission reasonably requires

**Essential Criteria**:
AND

a. Creating purchase orders, paying invoices and tracking budget spend.

b. Communicating accurately and clearly (both in writing and orally) complex or detailed information to stakeholders such as colleagues, managers, customers or members of the public.

c. Working in a public facing office environment dealing with enquiries.

d. Effectively using Microsoft Office to manage information, create documents and assist in providing a quality service.

OR

2. Four years’ experience in a) - d) above.

Pay: £33,407.00-£34,562.00 per year

Application question(s):

- AND

a. Creating purchase orders, paying invoices and tracking budget spend.
b. Communicating accurately and clearly (both in writing and orally) complex or detailed information to stakeholders such as colleagues, managers, customers or members of the public.
c. Working in a public facing office environment dealing with enquiries.
d. Effectively using Microsoft Office to manage information, create documents and assist in providing a quality service
- OR

Four years’ experience in a) - d) above.

Work Location: In person


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