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Senior Administrator

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Edinburgh, United Kingdom Manpower Full time

Manpower are recruiting on behalf of their client based in Leith for a Part-time Senior Administrator. The role of Senior Administrator is having responsibility for core office functions, coordination with clients of their events and liaising with outsidecontractors on their behalf. Management of external contractors who visit the business and management of projects within the business. You will work Monday to Friday - 10am - 14.00pm

Key Responsibilities of the role
- Dealing with all telephone enquiries
- Dealing with all electronic and mail communications
- Dealing with all booking enquires for the business in good time
- Maintaining diaries
- Count the Daily Takings and keep spreadsheets up to date.
- Assist with weekly staff time-sheets
- Work alongside the Executive Committee to provide support and assistance for pay roll functions
- Maintain club member entry system for new and existing members
- Produce tickets and posters for events for the business
- Liaise with Bar Staff to keep them informed of all upcoming events.
- Keep all supplier invoices up to date and prepare payments within supplier's payment terms.
- Alongside Head Barman produce weekly staff rota
- Stock Orders
- Maintain staff holiday spreadsheets and arrange appropriate cover

**Events Coordination**
- Liaise with clients regarding their events to ensure the smooth running of the events.
- Liaise with outside contractors ex, DJ, and Caterers on behalf of the clients
- Liaise with the caterer to keep her informed of all club catering requirements
- Provide information of services available to clients for their events.
- When required attend events organised and coordinated by the business.

Liaise with external contractors with detailed information of events or arrange meetings for clients with contractors to discuss their requirements, if appropriate.