Senior Administrator

1 month ago

Edinburgh, Edinburgh, United Kingdom Church of Scotland Full time
Job Title: Senior Administrator

We are seeking a highly organized and detail-oriented Senior Administrator to join our team at the Church of Scotland. As a key member of our administrative staff, you will be responsible for managing administrative tasks, providing support to our Safeguarding Officers, and ensuring the smooth operation of our office functions.

Main Responsibilities:
  1. Team Management: Line manage, advise, and support a small team of administrators in the processing of criminal record checks for Church of Scotland congregations and national offices.
  2. Supervision and Performance Management: Provide regular supervision to the administrative team, undertake 6-monthly Professional Development and Learning reviews, and manage team and individual performance as required.
  3. Administrative Support: Provide diary management and administrative support to the Safeguarding Manager, including setting up meetings, initiating agendas, and assisting with the preparation and distribution of papers.
  4. Committee Administration: Provide administration and minutes for the Safeguarding Committee, including setting up meetings, initiating agendas, and ensuring that follow-up actions are carried out in a timely manner.
  5. Event Organization: Assist in the organization of conferences and training events.
  6. Communication: Compile and distribute regular newsletters to volunteers and paid workers.
  7. Disclosure and Barring Service: Act as a point of contact with Disclosure Scotland and Volunteer Scotland Disclosure Service about PVG Scheme applications and processes, and be a point of contact with our umbrella body for Disclosure and Barring Checks.
  8. Data Protection: Act as a point of contact for Data Protection issues, having a degree of oversight of the processing of personal information in the safeguarding service, and ensure the safe handling, storage, and destruction of confidential information.
  9. Customer Service: Have overall responsibility for good customer service, the maintenance and updating of manual and computerized records, filing, databases, spreadsheets, purchasing, and financial transactions.
  10. Reporting: Provide statistical/management reports as required.
Other Responsibilities:
  1. Performance and Development Review: Contribute fully to the Central Services Committee Performance and Development Review (PDR) process.
  2. Values: Uphold all six Central Services Committee values while carrying out duties.
  3. Reasonable Duties: Perform any other reasonable duties as directed by management.

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