Office Administrator
7 months ago
Marlin Environmental are hiring an office administrator on a full time permanent basis.
**Location**
Farlington, Portsmouth
**Salary**
£23,000
**Key Responsibilities**
- To support the Operations Manager/Finance/Office Manager/SHEQ/HR/Transport Manager and provide confidential, professional administrative support for all companies within the Marlin Group.
- To ensure you are familiar with Company Systems used.
- To ensure Marlin Quality & Procedures are adhered to for all companies within the Marlin Group.
- Meet and greet visitors/customers and ensure office space and service areas are maintained to a high standard.
- To provide administration support for the Marlin Group of companies as required on a daily basis.
- Process Customer Orders and Quotes when required.
- Liaise with the relevant waste removal companies, complete waste transfer documentation, update spreadsheets
- Control status of completed jobs, check, process, update database
- Liaise with suppliers, customers and medical surgeries (immunisations & medicals)
- Process purchase orders, order of supplies, e.g. stationery, chemicals, new/replacement parts - do weekly check
- Maintain, control and resolve issues of the clocking system/Timesheets.
- Maintain and control training processes including booking training, preparing room, preparing refreshments, process certificates, liaise with IOSH and Nuco, update of training Matrix.
- Updating Social Media Sites
- Booking of hotels, taxis and travel as required - ensure costs are put against jobs.
- Provide holiday cover as required
- Provide full administrative duties including: filing, postal services, stock checks, minute taking, book accommodation & travel as required, process of petty cash and credit card payments.
**Skills and Experience**
- An understanding of individual and others responsibility in compliance with Health and Safety policies and procedures
- Proven experience of the provision of high-quality administration processes
- Ability to demonstrate a high level of confidentiality and discretion at all times
- A knowledge of Health and Safety practices
- Strong interpersonal skills and relationship management
**The above is not an exhaustive list of the duties and you will be expected to perform different tasks as necessitated by the Marlin Group of Companies.**
**Salary**: Up to £23,000.00 per year
**Benefits**:
- Cycle to work scheme
- Enhanced maternity leave
- Health & wellbeing programme
- On-site parking
Schedule:
- Monday to Friday
- No weekends
Work Location: In person
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