Company Secretarial Assistant

5 months ago

Wolverhampton, United Kingdom Eurofins UK NSC Full time

Company Description
**Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate.**

**Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.**

**Job Description**:
**Please note this a part time, permanent role.**

**Working days are Weds-Friday, totalling 22.5hrs.**

The purpose of this role is to two fold. Firstly, to provide administrative support to the Company Secretary. In this role you will support meeting the Statutory requirements of the Eurofins Group’s UK and Ireland legal entities in a timely manner. The role includes ensuring that the Group’s UK and Ireland companies comply with Group corporate governance as set out in the internal “Spending & Contracting Authority” directive. Secondly to work with the Company Secretary to ensure Legal and Compliance requirements are in place across the UK and Ireland Eurofins Group Companies by supporting with the coordination of compliance related activities.

This position will offer the job holder an excellent opportunity to develop expertise in legal and compliance activities, as well gain an insight into Company Secretarial/Legal Counsel activities. This is a great role for those starting out/early into their Company Secretary career.
- Provide day to day compliance and legal and company secretarial administration support and assistance to the Company Secretary
- Assist in ensuring all Eurofins UK and Ireland statutory company books, statutory records and regulatory filings are well maintained and up to date at all times
- Management and filing of Group’s intercompany service agreements to ensure recharge employees to non-UK Eurofins entities are set up in line with Group requirements
- Drafting board minutes, resolutions, and shareholder resolutions for UK and Ireland companies in accordance with statutory, regulatory and Group procedures
- Updating and maintaining the Group’s corporate data held in the Corporate Dataroom and on the Group’s data management system.
- Assistance with drafting and management of intercompany service agreements for Group UK and Ireland companies
- Quarterly submission of representation letters to Group in accordance with audit requirements
- Maintaining the Group’s corporate structure data management system (GAX/EGSS)
- Developing a good understanding of key policies relevant to role to be able to advise key stakeholders on queries relating to policy and procedure
- Maintain robust systems and tracking to support the management of key tasks and responsibilities
- Support the Company Secretary to maintain the electronic Company Secretarial system
- Assist in the tracking of UK and Ireland companies’ compliance with key governance policies and compliance targets, guiding managers as needed around those policies and supporting education on policy content where necessary
- Track completion levels of e-learning compliance for Eurofins UK and Ireland legal entities, updating MD’s on their entities position on a quarterly basis
- Conduct the S&CA project and the Statutory Accounts filing on an annual basis
- Develop knowledge of Data Protection requirements and support the Company Secretary to provide advice to the business ensuring key measures are in place

**Qualifications**:

- A level English (or equivalent qualification)
- Compute literate with good document management skills
- Proven experience in administration / secretarial role in an environment that required compliance with process, systems and high levels of accuracy
- Excellent verbal and written communication skills, with the ability to write clearly and concisely
- Strong business acumen
- Good keyboard / typing skills
- Methodical with strong organisation and prioritisation skills
- High level of a accuracy and attention to detail
- Proactive, willing to reach out to find an answer when needed
- Can take in and process information, processes and systems
- Trustworthy, experienced and capable of keeping confidential information confidential
- Team Player with strong communication skills

Additional Information
**Benefits**

At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events, and we are committed to charitable causes through global fundraising activities.

As a Eurofins employee you w

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