Executive Assistant
5 months ago
We are looking for an experienced Executive Assistant to support the Owner/ Managing Director of several small business. This is a new role and the scope will evolve as the individual settles.
We are looking for someone who has previous experience as a PA/Executive Assistant and has the ability to help the MD manage and organise his time and be proactive in identifying new and following up of existing matters. You will be required to:
- Schedule and minute management meetings and follow up actions with relevant people (including MD)
- Diary management for the MD
- Assist with any projects as needed
- To provide ad-hoc and administrative support to teams across the business (e.g. formatting and producing documents)
- Assist in marketing activities
- Assist in the renting out of office space
- Ordering office supplies as necessary
- Purchasing employee rewards
- Dealing with facility issues as required which will involve identifying and negotiating with contractors
- Managing the Cleaner
We are looking for someone who has:
- Strong interpersonal skills with the ability to interact with individuals at all levels throughout the group of companies
- Excellent organisational and time-management skills
- Excellent inter-personal and communication skills
- The ability to work with autonomy and confidence and handle sensitive information confidentially
- Proficient in the use of Microsoft office
You must be:
- Able to work independently with mínimal supervision
- Positive with a can-do attitude and willing to tackle new challenges
- Self
- motivated and enthusiastic
- Able to challenge the status quo and help the MD drive the business forward
This is a part-time role (20 hours per week) which can be split over 4 or 5 days per week. The role will be based in Guildford, but you must be able to travel to other locations.
**Job Type**: Part-time
Part-time hours: 20 per week
**Salary**: £14.50-£15.50 per hour
**Benefits**:
- Company pension
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Guildford: reliably commute or plan to relocate before starting work (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person
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