Junior Personal Assistant

4 days ago

Guildford, United Kingdom Barratt Developments Full time

**What you'll be doing?**:
We are seeking a highly organised and proactive Junior Personal Assistant (PA) to support our Executive Assistant (EA) to the CEO and CFO. As a Junior PA, you will play a crucial role in assisting the EA with various administrative tasks and ensuring the smooth operation of the executive office. This is an excellent opportunity for an individual who is eager to develop their skills and gain experience in a fast-paced corporate environment.

You will be expected to:

- Collaborate closely with the EA to provide comprehensive administrative support to the CEO, CFO and Chair.
- Manage calendars, schedule appointments, and coordinate meetings, ensuring the availability of all relevant parties and necessary resources.
- Assist in organising and preparing materials for meetings, presentations, and conferences.
- Arrange travel itineraries, accommodations, and transportation for executives as required.
- Conduct research, compile data, and draft reports or presentations as directed.
- Maintain and update confidential files, documents, and records.
- Prepare and process expense reports, invoices, and other financial documentation.
- Act as a liaison between the executive office and internal/external stakeholders, demonstrating excellent communication skills.
- Undertake ad hoc administrative tasks to contribute to the smooth running of the executive office.

**What you'll need?**:
To be successful in the role, we are looking for:

- Proven experience in an administrative role or as a personal assistant is desirable but not essential.
- Exceptional organisational skills with the ability to multitask and prioritise effectively.
- Strong attention to detail, ensuring accuracy and quality in all tasks.
- Excellent verbal and written communication skills, with the ability to interact professionally at all levels.
- Ability to maintain confidentiality and handle sensitive information with utmost discretion.
- Strong problem-solving skills and a proactive approach to resolving issues.
- Flexibility and adaptability to work in a fast-paced and ever-changing environment.
- A positive and friendly attitude, with a willingness to learn and grow in the role.

If you are a motivated individual who thrives in a supportive team environment and has a passion for providing exceptional administrative support, we would love to hear from you.

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, or responsibilities associated with it.

This Junior PA role will be based at our Southern Counties Division in Guildford, GU3 1LR

**Our Company and Benefits**:
We’ve been nationally recognised as a 5 star house builder twelve years in a row for supplying high-quality homes for all generations. That’s more than any other major house builder. It’s because we combine the brightest minds, the latest technology, and a genuine commitment to putting customers first. We want the best people in the industry to help us shape the future of building. We have tailored opportunities for apprentices, graduates, experienced professionals and ex-Armed Forces personnel to come and help us stay one step ahead, and build the homes that Britain needs.

We are building an organisation where anyone with drive and talent can pursue the career they want. We are building a culture where anyone, regardless of gender, race, sexuality, disability, background or any other characteristic, can progress and be proud to work for us.

As part of working for Barratt Developments PLC and specifically for this role we offer:

- Competitive Salary
- Competitive Bonus Scheme
- Private Medical Insurance - Single Cover
- 26 days’ holiday (increase by 1 day for every 3 years’ continuous service up to 29 days)
- Choice of Flexible Benefits
- Enhanced Family Friendly Policies

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