Safeguarding Administrator

3 weeks ago

Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

The safeguarding team are looking for an experienced administrator who will make a valuable contribution to the running of the team. Your role will be to support the team in all aspects of administration. If you are an excellent communicator, have proven organisational abilities, administrative and IT skills we are the team for you.

The role is challenging but very varied. If you are interested in this exciting opportunity we look forward to hearing from you.

To provide efficient and confidential administrative support to the Safeguarding Team for Adults and Children through the maintenance of accurate and up to date data systems, information sharing processes, and effective team working.

Effective liaison with Multi-Agency Partners.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are ‘Trusted to provide safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

To develop, implement and maintain administrative systems, including effective and up to date filing and tracking systems and data gathering.

To undertake word processing of letters, reports and other documents and information, using Microsoft Word, PowerPoint, Excel and other IT programmes as required.

To work effectively with colleagues, internally and externally to the organisation, to ensure the dissemination of information which is of a highly sensitive and restrictive nature, pertaining to vulnerable adults, children, young people and their families.

To take accurate telephone messages and relay them, as required depending on their urgency, to the appropriate member of staff.

To respond to and disseminate information in an appropriate and timely manner.

To photocopy and distribute documents as required.

To undertake minute taking tasks for team meetings, as required.

To contribute to the accurate maintenance of administrative office systems and standards.

To provide cover for safeguarding administrative duties for colleagues, as required.

To participate in data collection tasks for the purposes of audit, as required.

To assist with administration element of the DOLS process across the organisation.

To provide support as required to the Lead Named Nurses including diary management.

Communications and Working Relationships

To work in partnership with services from across South Warwickshire NHS Foundation Trust.

To liaise as required with other health professionals, clinicians and professionals from across the organisation and with partner agencies.

To work in conjunction and communicate effectively with all members of the Safeguarding Adults and Children Team, to promote team working.

To communicate at all levels; verbally, electronically and in writing.

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