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Estates & Property Services Administrator

4 months ago

Warwick, United Kingdom British Pregnancy Advisory Service Full time

**Are you an experienced Estates and Property Administrator looking for a new challenge?**

BPAS are looking for an Estates and Property Services Administrator to come and join the team full time, 36 hours per week. This is a hybrid position where you will be required to work at our Head Office in Leamington Spa one day a week.

**About You**:
You'll be a people-person, who enjoys communicating with different people internally and externally. You'll have exceptional time management and a high attention to detail in all areas of your work. You will be confident using Windows based computer packages including spreadsheets, databases and word processing.

You will have strong problem solving and analytical skills in a diverse range of tasks and be able to provide a positive, solution-orientated approach to estates and property activity.

**Main duties of the job**

**You will bring**:

- Proven administrative experience in a computerised Estates Department
- Ability to multi-task and prioritise appropriately
- A methodical and well-organised approach in delivery of best value contracts of equipment procurement.

**Key Responsibilities**:

- Provide assistance with the updating of a database for Maintenance/Service Contracts ensuring requirements of the departments are met.
- To co-ordinate with the diaries of colleagues within the Estates department, to ensure that contract renewal dates are identified in good time to allow the department to review contracts prior to renewal.
- Provide administrative assistance with the reconciliation of service sheets, validate invoices and orders in accordance with delegated authority limits. To investigate any discrepancies with suppliers
- To provide a first point of reference as a help desk to BPAS nationally, on issues relating to Estates & Property Services and make sure these are dealt with in a timely manner
- Provide assistance with auditing requests from the clinics.
- To challenge contractor quotes to encourage best practice or product, best price, best terms by negotiation, by liaising with the Property Supervisor as required.

**About us**

**British Pregnancy Advisory Service (BPAS)** is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing & treatment. We specialise in evidence-based, not-for-profit care reproductive healthcare.

**Working with us**:
Alongside a supportive and friendly working environment, BPAS has generous benefits: life assurance cover at 3 times salary, 34 days annual leave per year & a defined contribution pension scheme. You will have access to our employee benefits programme through BHSF which includes special health & wellbeing services & lifestyle offers for you & your family. This includes various salary sacrifice schemes, counselling services & free private GP appointments.

For our clinical roles, a full clinical training package will be provided along with comprehensive support. Nursing & midwifery colleagues will have the opportunity to train in 1st & 2nd trimester sonography scanning, contraception fitting & STI testing. For surgical units you will gain experience in conscious sedation & general anaesthetic treatment in our operating departments.

BPAS is committed to safeguarding & promoting the welfare of vulnerable adults, children & young people through a safer recruitment framework. This includes a thorough selection process & a number of pre-employment checks.

**Location**: Home working with 1 day per week working in our head office in Leamington Spa.

**Head Office**:Orion House, 2 Athena Drive, Tachbrook Park, Leamington Spa, CV34 6RQ

**Salary**: £21,599 to £25,902 per annum - depending on experience

**Hours of Work**: 36 Hours per week | Monday to Thursday 9am-5pm and Friday 9am-3.30pm

**The Small Print**: All applicants must be pro-choice.

**References**: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.

**Person Specification**

**Qualifications**

**Essential**
- English and Maths qualification either GCSE A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2

**Experience**

**Essential**
- Proven administrative experience in a computerised Estates Department

**Desirable**
- Previous Healthcare background

**Knowledge and Skills**

**Essential**
- Exceptional administrative skills
- Windows based computer packages including spreadsheet, database and word processing
- Strong Problem solving and analytical skills in diverse range of tasks

**Desirable**
- Facilities management / helpdesk background
- Knowledge of SLA / KPI

**Job Types**: Full-time, Permanent

**Salary**: £21,559.00-£25,902.00 per year

**Benefits**:

- Company pension
- Employee discount
- Free parking
- On-site parking

Schedule:

- 8 hour shift