Finance Administrator

5 months ago

London, United Kingdom Rider Levett Bucknall Full time

Vacancy Salary
- **£Competitive**
- Vacancy Location
- **London**
- This is a _permanent_, _full time_ vacancy_. _

**THE VACANCY**

**Title**: Finance Administrator

**Location**: London

**Reporting to**: Finance Manager

**Overview of Role**:
We are currently recruiting for an experienced and highly motivated Finance Administrator to join our vibrant London office. This is a busy role that requires adaptability, attention to detail and the ability to multi-task, The role presents an excellent opportunity for a proactive, process driven individual to take responsibility for providing support within the London finance team.

**Key Responsibilities**:
The role will be responsible for a range of support, with key tasks being:

- Creation of all invoices on D365 system.
- Creation of all Credit notes on D365 system
- Liaising with Partners and Associates within the region to ensure invoices are ready to be processed, and invoices have required information before sending to clients.
- Download invoices from F&O to One Drive for quality check by Finance Supervisor
- Issue draft invoices to Partners & Associates and chase up accordingly.
- Completing the end-to-end processing of invoices, for our key and European accounts.
- Update Fee Day Book - tracking invoices drafted, approved and sent on internal systems.
- Maintaining a clear storage of invoices on the One Drive.
- Providing copies of invoices to clients and internally, as requested.
- Maintaining the internal finance Sales & Purchase Ledger inbox on a daily basis.
- Updating various trackers - F&O, Client PO.
- Sending out Supplier invoices for approval and chasing up as necessary.
- Answering invoice queries, liaising with Partners and Associates.
- Creating new contracts and Opportunities on D365 system.
- Additional varied ad hoc finance duties.

**Person Specification**:

- A positive and proactive attitude to the role, and will be committed to delivering customer service excellence, with good results.
- Previous experience of Dynamics D365 is preferable, but not essential
- Experience of working in a similar finance administration role
- Accuracy and attention to detail, with the ability to organise and prioritise tasks.
- High level of IT competency, MS PowerPoint, Excel, Outlook and Word.
- The ability to quickly learn systems and procedures.
- Proven experience of working in a busy office environment.
- Proven ability to work to deadlines.
- Self-motivated with strong levels of initiative
- Minimum GCSE and A’ level qualifications

**At RLB, our aim is to create and enhance an inclusive workplace culture where diversity is not only accepted but valued and built into our company culture, creating opportunity for all. In order to support this, we recognise the importance of flexible and agile working and are open to having conversations on how this could work for you and our business from day one.**

**ABOUT US**

Confidence today inspires tomorrow

With a network that covers the globe and a heritage spanning over two centuries, Rider Levett Bucknall is a leading independent organisation in cost management and quantity surveying, project management and advisory services.

Our achievements are renowned: from the early days of pioneering quantity surveying, to landmark projects such as the Sydney Opera House, HSBC Headquarters Building in Hong Kong, the 2012 London Olympic Games and CityCenter in Las Vegas.

We continue this successful legacy with our dedication to the value, quality and sustainability of the built environment. Our innovative thinking, global reach, and flawless execution push the boundaries. Taking ambitious projects from an idea to reality.

RLB has released the 2022 edition of **_Perspective_**, a compilation of insights from members of the RLB team around the world.

**OUR VALUES**

At Rider Levett Bucknall doing the right thing matters and we believe we all have a responsibility to support the communities in which we live and work. Our global values are based on the following insights:
**People**
- Promote fairness, equality of opportunity and well-being, invest in our people and value everyone’s contribution.

**Industry**
- Lead by example and shape the future of our industry in everything we do.

**Community**
- Support the communities in which we live and work and deliver sustainable social outcomes.

**Customers**
- Challenge the norm, give fresh perspectives and deliver flawlessly.

**Environment**
- Reduce our environmental footprint and collaborate to reduce the environmental impact of our industry.

**Workplace**
- Provide an inclusive, safe working environment.

**Business**
- Act with integrity, honesty and fairness in all our relationships.

**Shareholders**
- Be a self-owned organisation, be financially robust, and deliver agreed financial plans.

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