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Administrative Coordinator

9 months ago

London, United Kingdom ISP Central Full time

**Description**

**ISP Central team **Administrative Coordinator - Travel and Events**
**Purpose of Role**

**ISP Principles**
**Begin with our children and students. **Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

**Treat everyone with care and respect. **We look after one another, embrace similarities and differences and promote the well-being of self and others.

**Are financially responsible**. **We make financial choices carefully based on the needs of the children, students and our schools.

**ISP ROLE Key Responsibilities**
- ** Travel Coordination**:

- Arrange domestic and international flights for employees, ensuring cost-effectiveness and adherence to travel policies.
- Coordinate hotel accommodations, transportation, and travel itineraries.
- Manage travel documentation and expenses, providing detailed reports to facilitate accounting processes.
- ** Event Planning and Coordination**:

- Organize and execute small office social events in collaboration with the Social Committee, including team-building activities, celebrations, and other gatherings.
- Collaborate with relevant stakeholders to determine event objectives, themes, and logistics.
- Assistance in the handling of venue selection, catering, and other event-related arrangements.
- ** Logistics Management**:

- Maintain an organized system for tracking travel schedules, accommodations, and event details.
- Communicate effectively with employees and external vendors to ensure smooth execution of travel plans and events.
- Proactively address and resolve any issues that may arise during travel or events.
- ** Administrative Support**:

- Attend to office visitors in an effective offering excellent customer services.
- Provide general administrative assistance to the team as needed.
- Assist in coordinating meetings, preparing materials, and handling office-related tasks.
- Processing Expenses -ensuring accuracy and compliance with ISP policies and guidelines and contributing to the overall efficiency of expense reporting.

**Skills, Qualification and Experience**
- Proven experience in administrative roles with a focus on travel coordination and event planning.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Proficient in using travel booking systems and event planning tools.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Problem-solving skills and a proactive approach to challenges.
- Familiarity with budgeting and expense management.
- Proficiency in Microsoft Office Suite and knowledgeable in overall office digital systems.

**ISP Leadership Competencies**

You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.
- **Collaboration. **Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.
- **Learning & Getting Better. **Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback, supporting others in their continual learning, development, and growth.
- **Innovation Leadership.** Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.
- ** Outcome driven. **Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.
- ** Resilience. **Can deal with setbacks and challenges calmly and effectively.
- **Community Focus.** Is committed to meeting and exceeding the needs and expectations of our students and their families.
- **Integrity & Ethical Management.** Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose, and Principles.

**ISP Commitment to Safeguarding Principles**

**ISP Commitment to Diversity, Equality, Inclusion and Belonging