Team Secretary

2 weeks ago


London, United Kingdom BMC Recruitment Group Full time

**Job role - **Team Secretary (based in London) 2 days WFH per week

**Salary - **£30,000 -£35,000

Summary: Working within the secretarial team to support both the claims and underwriting teams, comprised mainly of qualified Lawyers and/or Mariners and Underwriters. The aim of the role is to provide proactive, flexible and professional secretarial support to the teams.

**Duties & Responsibilities**:

- Assisting with reporting and management information
- Diary management for the teams
- Creating travel plans and booking and coordinating all travel including hotel arrangements (for business and training purposes)
- Assisting with the arrangements of events and entertainment (UK and global)
- Booking meeting rooms (including refreshments) and sending meeting invitations
- Meeting and greeting visitors as required
- Assisting with the production of presentations and other materials
- Supporting the team on projects and initiatives
- Collating and processing expenses on the expenses system (TMXM)
- Updating CRM and other databases
- Recording or tracking absence as necessary
- Taking meeting or Committee minutes as required

**Person Specification**:

- Highly motivated, approachable and enthusiastic individual
- Positive attitude
- Ability to plan ahead and anticipate the needs/requirements of the teams
- Good communicator
- Team player
- Exceptional organisational skills

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£35,000.00 per year

**Benefits**:

- Company car
- Flexitime
- On-site parking
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- London: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in London


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