Mis Data, Admin and Exams Officer

3 weeks ago

Shrewsbury, United Kingdom Adcote School for Girls Full time

**PURPOSE OF JOB**

To be responsible for the school’s development and use of our Management Information System (ENGAGE) to support school improvement and data systems including responsibility for the planning and delivery of the school’s exams ensuring that the school adheres to all regulations, in addition to supporting the administrative functions of the school office.

**Data Management**

To create, oversee and develop the use of data for the Senior Leadership Team and for teaching staff across all aspects of the school’s activities.

Provide concise and accurate data and reports for SLT to facilitate the effective management of whole school target setting to raise standards and performance.

To work with the SLT to regularly review data systems, procedures and working practices.

To attend SLT and ELT meetings to present and further investigate data trends.

Provide and organise an efficient and professional data administrative service to the senior team and all teaching staff.

To compile complex spreadsheets as required and to design ENGAGE reports.

Collate data from internal and external assessments, generating pupil target grades for individual student reports.

Distribution and interpretation of data reports e.g., progress data, behaviour

Keep abreast of current guidance and best practice in relation to target setting, the effective use of data and respond to education developments that have implications on data management.

To work with the SLT on ensuring that the MIS has all required data for effective reporting and exporting of data for DfE reporting points.

To work with the School Finance Manager in leading the implementation of reporting and communication tools that are efficient, cost effective and streamlined in number.

To provide CPD for staff as required in relation to the use of the MIS and wider data reporting tools.

To report to SLT at assessment points and provide strategic input and commentary around performance trends and targets.

**Examinations**

Ensure the effective organisation of sittings for all examinations, including booking of spaces, seating, resolving clashes and creating the annual timetable for administration of all examinations and tests.

Make arrangements, with the Head of Learning Support, for students taking examinations that have requirements e.g., access arrangements or that are out of the ordinary

Ensure the effective administration of examination entries e.g., from ensuring teaching staff meet internal deadlines regarding examination entries to the entries being submitted to the relevant Boards.

Manage the receipt of examination results on results days, including the main August examination results days, in liaison with the Senior Leadership Team and to organise the distribution of results to students

Ensure safe arrival, storage, delivery and logging of examination papers and other examination materials sent by the Examination Boards.

Plan and organise, in coordination with Deputy Head, the school revision cycle activities of masterclass and warm up sessions in preparation for national examinations.

**Communication**

Ensure effective communication to and from examination boards including:

- Entries of coursework and NEA marks
- Estimated grades
- Access arrangements liaise with SENCO Special considerations
- Dissemination of results and certificates
- Cash-ins and declines of grades
- Requests for enquiries about results
- Requests for return of scripts
- Details of syllabuses/training courses

**JCQ Inspections**

The Exams Officer should be available in the event of a JCQ inspection visit and provide the inspector with access to all exam facilities and documentation as requested. In the event of any recommendations for action the Exams Officer should liaise with any relevant staff to ensure that the recommendations are actioned promptly with notification sent to JCQ accordingly.

**Exam results**
- Collate all exam results in a suitable format to enable prompt and accurate analysis to be calculated and given to the Headteacher.

**Invigilation**
- Recruit, train and monitor internal invigilators for each examination sessions. The daily management of invigilators is the ultimate responsibility remains with the post holder
- Ensure smooth running of examinations
- Ensure invigilator timetable is produced, that invigilators are trained and that invigilators are supported.

**General**
- Liaise with managers and staff as necessary on matters regarding data and examinations
- Attendance at staff meetings and INSET activities where relevant
- Support the administrative duties that pertain to the successful operation of the school office
- Adhere to the school Equal Opportunities policy.
- Undertake any other duties consistent with the objectives and level of responsibility of the post as may be required by the Senior Leadership Team.

**Job Types**: Full-time, Permanent

Pay: £20,000.00-£25,000.00 per year

Schedule:

- Monday to Friday

Wor

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