Purchase Ledger Coordinator

3 months ago

Gretna Green, United Kingdom Gretna Green Ltd Full time

**Purchase Ledger Co-ordinator**

**Gretna Green Ltd**

Gretna Green Ltd, a fourth-generation family business since 1885, own and operate a range of businesses within the Gretna Green and Gretna Villages. Including the 5-star, award-winning Famous Blacksmiths Shop Attractions, a suite of two, multi-award-winning hotels, the Old Toll Bar and Canny Scot Shop, and proudly offer weddings, retail, hospitality, and online shopping to a global marketplace.

The Purchase Ledger Coordinator is responsible for the timely and accurate processing of the supplier invoices, ensuring that all financial transactions are recorded and accounted for in accordance with the company policies and procedures. The role involves effective communication with suppliers, internal departments and other stakeholders to resolve any invoicing discrepancies or issues.

**Main responsibilities**
- Process and record supplier invoices accurately and in a timely manner
- Match invoices to purchase orders, ensuring that all supporting documentation is complete
- Verify the accuracy of invoices, including quantities, prices, and payment terms
- Respond to supplier queries in a professional and timely manner, resolving issues and providing necessary information
- Collaborate with internal departments to ensure proper authorisation and coding of invoices
- Maintain accurate and up-to-date supplier records, including contact details, payment terms and banking information
- Prepare and process payment runs, including supplier payment proposals, cheque runs, BACS payments, and online banking transactions
- Assist with month-end and year-end closing processes, including accruals and pre-payments related to the purchase ledger
- Support internal and external audits by providing relevant documentation and explanations as required
- Contribute to process improvement initiatives, suggesting ways to streamline and automate purchase ledger activities

**Required Skills include**:

- AAT Level 1 desirable or other finance related qualifications
- Proven experience working in a similar Purchase Ledger or accounts payable role
- Solid understanding of purchase ledger processes, including invoice processing, reconciliation, and payment runs
- Strong numerical and analytical skills with keen attention to detail
- Proficiency in using accounting software and MS Excel for data entry, analysis, and reporting
- Excellent communication skills both written and verbal
- Strong organisational and time management skills, with the ability to prioritise tasks
- Knowledge of relevant financial regulations and compliance requirements

**Benefits and Remuneration**

**Location**:Gretna Green - on-site

**Holidays**:Up to 30 days holiday per annum based on full-time - part-time colleagues calculated pro-rata

**Rate of pay**:Competitive, depending on experience

**Hours**:40 hours per week, flexible working pattern

**Additional benefits**
- Exclusive colleague discounts in our hotels and retail outlets
- An additional day of for your birthday
- Free lunch provided
- Pension
- Training and development through our ‘Great Place to Work’ scheme

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Company pension
- Flexitime
- Free parking
- On-site parking

Schedule:

- Flexitime

Ability to commute/relocate:

- Gretna Green: reliably commute or plan to relocate before starting work (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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