Facilities Administration Assistant

2 weeks ago


Skelmersdale, United Kingdom Kammac Full time

**Role Overview**:
To provide administration support to the Procurement & Facilities team. To schedule internal and external contractors with both planned and reactive servicing and maintenance works ensuring they have completed any safety documentation and are compliant with site standards and procedures.

**Key Responsibilities**:

- Schedule and plan maintenance works and installations for all sites, engaging with internal and external partners ensuring that any deadlines are met
- Assist with managing external facilities partners to allocate projects and budgets/costs - ensuring that this is performed to approved standards and compliance on completion
- Build strong working relationships centred around the delivery of high-quality work and timely completion of projects
- Ensure Maintain X system is up to date and accurate by maintaining and updating it regularly
- Provide general office administration support including maintaining purchase records and other relevant data
- Negotiate pricing and supply contracts
- Review, maintain and update a list of suppliers to ensure their accuracy and relevance to the company’s needs
- Collect and update data on maintenance work/installations/site spend to identify purchasing patterns and highlight any anomalies, to report back to the senior team
- Build relationships with other departments within the company to ensure the efficient flow of data and information, in order to complete own tasks

This list is not exhaustive and the successful position holder may be required to carry out any task which the Company might reasonably require you to do.

**Skills/Experience/Qualifications**:

- Previous administrative experience
- Experience of working in a facilities department (desirable)
- Ability to negotiate best cost/value
- Strong IT Skills
- Excel Word/Forms/Outlook/PowerPoint
- Excellent literacy and numeracy skills
- Excellent organisational skills
- Excellent attention to detail
- Commercial awareness
- Full UK driving license

**Salary**: £25,000.00 per year

**Benefits**:

- On-site parking
- Referral programme

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Reference ID: 1261



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