HR Administrator

2 weeks ago

Middlesbrough, United Kingdom ELM Alliance LTD Full time

**HR Administrator Job Description and Person Specification**

**Department**: HR

**Reports to**:People Manager

**Responsible for**:No line management responsibility

**Salary**: £16,330 per annum

**Hours Per week**:Part Time (30 hours over 4 days) Monday to Thursday

**Job Purpose/Summary**:

- To assist the HR team in providing a comprehensive HR & Payroll Administration Service.
- To act as first point of contact for all employees to the HR function.
- To assist with documentation preparation and investigation for: queries, performance management, disciplinary and grievance purposes.
- To provide an effective HR administration service relating to the employee life cycle.
- Coordinate HR recruitment systems alongside the Snr HR Administrator.
- To ensure accurate HR records on all employee full time, part time and bank/zero employees
- To provide HR reports as required.
- Ensure mandatory training is kept up to date through analysis, monitoring and influence to attain the standards needed.

**Main Responsibilities**:
**Recruitment and selection**:

- Administer recruitment activity alongside the Senior HR Administrator.
- Ensure all necessary employment checks including DBS checks and right to work, qualification and references are collated prior to start date.

**On-boarding and Induction**:

- In liaison with the Snr HR Administrator, ensure all legal documents are drafted for example; offer letters, contracts and contract variations.
- Ensure all pre-employment checks take place eg Reference checks and DBS checks.
- Ensure corporate induction records are administered and kept up to date.
- Administer the probation process ensuring all probationary material is collated and recorded.

**Payroll**:

- Ensure all New Starter forms and HMRC documents are available in good time prior to payroll cut off (22nd-25th of month).
- Ensure all pension decisions are received from new employees and workers and NHS Pension form completed and returned where required.

**Appraisal and Self Development**:

- Assist with appraisal cycle, recording completed appraisals and trainings needs.
- Identify own development needs as required and in liaison with the People Manager, make the necessary arrangements to ensure appropriate/relevant training/support is obtained.

**Training**:

- Ensure mandatory training is up to date, organising training to be completed by new starters and current staff via Psittacus.
- Liaise with line managers if necessary to ensure completion by employees and retain standards.

**HR Database and Reporting**:

- Ensure all HR records accurately reflects current staff conditions and details, including starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.
- Provide appropriate HR reports for the purpose of auditing and monitoring employee data and training.

**Advice and Guidance**:

- Provide day to day advice to line managers and employees on general HR queries and requests with support from the HR team.

**Leaver Administration**:

- In liaison with the Snr HR Administrator, ensure resignations are actioned in a timely manner.
- Liaise with payroll and ensure annual leave is re-calculated and paid/recovered in line with terms and conditions in the absence of the Snr HR Administrator and all other records are brought up to date to reflect the changes.

**Admin**:

- Carry out general administration tasks for the HR department.
- Respond to reference requests using our standard template.
- Ensure electronic and paper based personnel files are maintained and filing/archive is completed in a timely manner.

**Projects**:

- Assist the HR team as required with any new projects.

**Additional Duties**:

- Assist on Rota, covering Rota Managers day off and Holidays.
- Assist with Head Office Phone cover when needed

**Person Specification**

**Education, Training and Qualifications**

A good level of formal education including GCSE Maths and English essential

NVQ Level 2 Business Admin

CIPD qualification is desirable or relevant HR experience

**Skills and Knowledge**

An excellent level of computer and software system knowledge

Microsoft Outlook, Word and Excel

A knowledge of employment law

DBS and right to work

HR Database

**Experience**

Experience in administration and understanding in administration processes

Experience of working in a highly confidential area of business

Experience in HR function and understanding HR Processes

**Personal Attributes**

Personal resilience and capacity to work effectively and stay calm under pressure

**Abilities**

Ability to deal with confidential information and maintain confidentiality is essential

The ability to work independently and problem solve

Ability to work well under pressure to deadlines

Good organisational ability

Ability to deal tactfully and professionally with colleagues is essential

Attention to detail and accuracy

Awareness of risk and mitigation

**Other Requir

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