Executive Assistant

2 months ago

Liverpool, United Kingdom Right to Succeed Full time

**Job Details**

Title: Executive Assistant

Reports to: Chief Executive

Contract type: Permanent 5 days per week (4 considered)

Location: Remote, travel may be required to support meetings and away days likely to be in the Northwest of England.

**Salary**: £28539, FTE

**Role Summary**

This role is responsible for providing smooth and efficient support to the CEO, Leadership Team and Trustees to enable their focus to remain on the growth and sustainability of Right to Succeed.

**Key Objectives of the Job**

Working closely with the Chief Executive, Senior Executive, Leadership Team and Board of Trustees this person will:
Manage the Chief Executives diary (and other members of the Senior Executive team and Trustees as required).

Coordinate all governance related activity including, but not limited to Senior Executive, Leadership Team and Trustee Board and sub committee meetings, ensuring agenda and papers are of the highest quality and sent out in good time.

Support the Chief Executive, Senior Executive Team and Board of Trustees with all key administrative and governance tasks to ensure that the Charity is fully compliant with the Charity Commission guidelines.

Coordinate and Organise all team away days.

Minute all Senior Executive, Leadership and Trustee board and sub-committee meetings, and team away days; and actively manage follow through of actions proposed via the creation of internal dashboards to monitor progress against organisational goals.

Booking travel, and accommodation for Chief Executive, Senior Executive, Leadership Team and Trustees and venues for staff partner meetings and/or team day sessions as required.

Provide administrative support to the Chief Executive and Senior Executive on all aspects of their work including preparation of quarterly deep dives for Board Meetings, Presentations, Research and ad hoc projects.

Serve as the primary point of contact for the company's governance engagement efforts, including coordinating with the board of Trustees, and stakeholders.

Manage the network of RTS offices, contracts, and relationships with office providers.

Be responsible for organising and maintaining key internal systems with offices, liaising with the landlords on maintenance, room bookings, catering and processing incoming and outgoing correspondence.

Providing occasional administrative, coordination support to programme teams when required for external partner or community events.

**Person Specification**

**Experience required**
- Previous experience in a similar role in the third or similar sector.
- Experience of taking high quality minutes in formal meetings and producing associated action registers.
- Experience of arranging meetings, managing calendars, supporting the tracking of organisational progress and arranging travel for senior staff.
- Experience of charity governance and supporting organisations compliance with the Charity Commission

**Skills**
- Proven organisational, prioritisation, and planning skills with the ability to meet deadlines.
- Ability to take high quality minutes at a variety of meetings, clearly, concisely and efficiently.
- A strong knowledge of standard software packages and the ability to learn company-specific software if required
- Excellent ICT skills, confident with using new pieces of software/online tools and the ability to develop dashboard reporting to support the Board of Trustees and Senior Leadership Team, to support internal progress tracking
- Excellent communication skills both written and verbal with the ability to build relationships with a wide variety of both internal and external stakeholders.
- Confidentiality, discretion and sensitivity whilst carrying out all aspects of the role.

**Qualifications and knowledge**
- Understanding and/or lived experience of the issues facing the communities affected by deprivation (desirable)
- A working knowledge of education, community-development, youth work, place-based change
- Adminstratrative/IT qualifications - experience as an Executive Assistant, Personal Assistant or similar role.

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 37.5 per week

**Salary**: £28,539.00 per year

**Benefits**:

- Additional leave
- Company pension
- Life insurance
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Liverpool: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Executive Assistant: 3 years (preferred)

Work Location: Hybrid remote in Liverpool

Application deadline: 11/08/2023

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