Support Medical Secretary

5 months ago


Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- Allergy & Immunology

**Grade**
- Band 3

**Contract**
- Permanent

**Hours**
- Full time - 37.5 hours per week

**Job ref**
- 164-5364868-A

**Site**
- Queens Medical Centre

**Town**
- Nottingham

**Salary**
- £22,816 - £24,336 pro rata

**Salary period**
- Yearly

**Closing**
- Today at 23:59

Job overview

We are looking to recruit a Band 3 Support Medical Secretary to join our well established secretarial team in the department of Allergy & Immunology,. This is a permanent full-time position with core working hours of 8.00 am to 4.00pm or 9.00am to 5.00 pm.

We are looking for an enthusiastic and conscientious team player with excellent audio typing ability. You will be able to work under pressure, have good written and verbal skills with excellent time-management and organisational skills. You will be able to prioritise your workload throughout the day. You will be able to demonstrate a clear understanding of confidentiality issues and your behavior will be consistent with the Trust’s Values and Behavioral standards.

Main duties of the job

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

As part of a team you will be responsible for the audio typing and transcription of clinical correspondence and will need to be a fast and accurate typist with an understanding of medical terminology. You will work closely with the band 4 Specialty PA's to ensure the timely review of results and any subsequent actions are undertaken. You must able to prioritise your own workload according to the changing day to day demands and deadlines and use your own initiative to respond to queries both within and outside of the Organisation with a professional manner to patients, relatives and staff.

Working for our organisation

With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career

Detailed job description and main responsibilities

Please refer to the job description and person specification attached to the advert for the full details.

Accurately transcribe digitally transcribed clinical letters using Winscribe, producing high quality work within defined deadlines.

Establish and maintain admin systems/databases

Dealing with incoming mail and results.

Use judgement and initiative to prioritise the importance/urgency of particular requests within defined guidelines

Answer telephone queries and escalate appropriately

Undertake peer audit of clinical correspondence to ensure a high standard of accuracy and quality of work.

Ability to exchange sensitive or contentious information with diplomacy and in a confidential manner ensuring timely handover to relevant staff

To undertake other specialty specific duties in accordance with Trust policies and procedures to facilitate the patient pathway

Adapt a flexible attitude to meet the needs of the service, taking into consideration each department’s unique specialty and the subsequent requirements of such specialist services.

Provide cover for colleagues during times of sickness and annual leave.

Undertake any other duties which may be reasonably required.

Promote an open friendly working environment

Adhere to Trust policies and procedures relevant to your position.

Participate in a Personal Development Plan.

Person specification

Training & Qualifications

Essential criteria
- RSA III word processing or equivalent experience
- 5 GCSE’s or equivalent C or above - must include English
- Computer literate to ECDL standard or equivalent.

Desirable criteria
- NVQ level 3 or equivalent

Experience

Essential criteria
- Fast and accurate audio typing
- Proven typing and admin experience

Desirable criteria
- Previous experience of working in the NHS and experience using MS Office, Medway PAS and Notis.
- Medical Terminology

Communication

Essential criteria
- Uses correct grammar and spelling
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports

Analytical and Judgement

Essential criteria
- Able to use judgement to make decisions in order to solve problems / enquiries
- Works in line standard procedures

Planning and organisation

Essential criteria
- Consistently works to high standards
- Works within prescribed deadlines

Physical skills

Essential criteria
- Frequent use of VDU equipment
- _________________________________________

Come and join our wonderful team at NUH. We are big believers in


  • Medical Secretary

    5 months ago


    Nottingham, United Kingdom Stenhouse Medical Centre Full time

    **Job summary**: To provide general secretarial support to the medical team, involving typing of letters, complaints and reports, processing of referrals and the management of incoming documents. Job responsibilities: To provide an efficient secretarial/typing service for GPs and other health professionals as required. This includes the typing of letters,...

  • Medical Secretary

    5 months ago


    Nottingham, United Kingdom Musters Medical Practice Full time

    Primary Responsibilities The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: Typing letters, reports and associated documentation as required Liaising with external agencies such as hospitals and...


  • Nottingham, United Kingdom Tudor House Medical Practice Full time

    The following are the core responsibilities of the Medical Secretary/Senior Admin. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community...

  • Medical Secretary

    4 weeks ago


    Nottingham, Nottingham, United Kingdom Circle Health Group Full time

    Job Summary:Circle Health Group is seeking a highly skilled and organized Medical Secretary to provide exceptional secretarial and clerical support to our team. As a Medical Secretary, you will be responsible for providing a high level of administrative support, ensuring that all documentation is accurate and up-to-date, and communicating effectively with...


  • Nottingham, United Kingdom High Green Medical Practice Full time

    The role of the Medical Administrator & Secretary is to provide a high quality, professional secretarial and administrative support to the Practice. Part of your role will be to assist and direct patient in accessing the appropriate service or healthcare in a courteous, efficient, and effective manner both in person and on the telephone Job responsibilities:...

  • Medical Secretary

    3 weeks ago


    Nottingham, Nottingham, United Kingdom Circle Health Group Full time

    Medical Secretary Job OverviewCircle Health Group is seeking a highly skilled and organized Medical Secretary to provide exceptional administrative support to our team.Key Responsibilities:Provide secretarial support to Consultants, clients, and hospital staffEnsure that typed documentation is of the highest standardMaintain accurate documentation and...

  • Medical Secretary

    6 months ago


    Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    An exciting opportunity has arisen for an enthusiastic individual to undertake the role of secretary to the medics and clinical leads in the Community Forensic Services. As a member of the administration team, you will ensure a high-quality and efficient administration service is provided to staff and service users. You will be required to have good written...

  • Medical Secretary

    6 months ago


    Nottingham, United Kingdom Eastwood Primary Care Centre Full time

    **Job Title**: Medical Secretary The post-holder will provide a comprehensive and highly efficient administration and secretarial service to GPs and teams within the practice To communicate effectively with patients / carers regarding appointment and treatment related matters The post-holder will be expected to work independently and manage and prioritise...


  • Nottingham, Nottingham, United Kingdom Nottingham University Hospitals NHS Trusts Full time

    This is an exciting opportunity to join Nottingham University Hospitals NHS Trusts as a Medical Secretary for Administrative Support.The salary for this role is estimated to be around £20,000-£25,000 per annum, depending on experience.About the RoleWe are seeking a highly organized and efficient individual with excellent audio typing skills to provide...

  • Medical Secretary

    7 months ago


    Nottingham, United Kingdom Torkard Hill Medical Centre Full time

    To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes etc. in an accurate and quality manner. To initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and...

  • Medical Secretary

    7 months ago


    Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

    Duties will include; providing a high quality secretarial support service to the medical team and clinical leads, being responsible for maintenance of referral database and minuting a bi-weekly referral meeting along with all relevant administrative tasks related to this meeting. The successful candidate will be: Highly presentable with strong communication...


  • Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    We are looking to recruit a Band 3 Support Medical Secretary to join our well established secretarial team in the department of Allergy & Immunology,. This is a permanent full-time position with core working hours of 8.00 am to 4.00pm or 9.00am to 5.00 pm. We are looking for an enthusiastic and conscientious team player with excellent audio typing ability....


  • Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    We are looking to recruit a Band 3 Support Medical Secretary to join our well established secretarial team within our Diabetes & Endocrine speciality. This is a permanent part-time position working 30 hours per week with core working hours of 8.00 am to 4.00pm or 9.00am to 5.00 pm., Monday to Friday. The speciality is based on both QMC and City...

  • Medical Secretary

    4 weeks ago


    Nottingham, Nottingham, United Kingdom Circle Health Group Full time

    Job Requirements:We are seeking a highly skilled medical secretary to provide administrative support to our team at Circle Health Group.Key Responsibilities:Provide secretarial and clerical support to Consultants, clients, and hospital staff.Maintain accurate documentation and files.Communicate effectively and timely all verbal and written messages,...


  • Nottingham, Nottingham, United Kingdom Circle Health Group Full time

    Job Summary:Circle Health Group is seeking a highly skilled and experienced Medical Secretary to provide exceptional secretarial and clerical support to our team.Key Responsibilities:Provide high-quality secretarial support to Consultants, clients, and hospital staff.Ensure accurate and timely documentation and filing.Communicate effectively with colleagues...


  • Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

    Band 3 **Main area** - Diabetes & Endocrinology **Grade** - Band 3 **Contract** - Permanent **Hours** - Part time - 30 hours per week **Job ref** - 164-5463901 **Site** - Queens Medical Centre **Town** - Nottingham **Salary** - £22,816 - £24,336 pro rata **Salary period** - Yearly **Closing** - Today at 23:59 Job overview We are looking to...


  • Nottingham, United Kingdom Spire Healthcare Full time

    **Medical Secretary | Administration | Competitive salary plus excellent benefits | Nottingham | Permanent - Full Time** Spire Nottingham Hospital has an exciting opportunity for an experienced Medical Secretary to join our dynamic and experienced team. Spire Nottingham Hospital is a state-of-the-art private hospital. We offer consultations with...

  • Medical Secretary

    6 months ago


    Nottingham, United Kingdom Castle Healthcare Practice Full time

    **CASTLE HEALTHCARE PRACTICE - JOB DESCRIPTION** **Job Title: Medical Secretary** **Reports To: Senior Secretary** **Hours: 20-37.5 hours per week** **Job responsibilities**: - To provide efficient typing and word processing service for Practice staff teams as required. This includes the typing of letters, reports, patient referrals, minutes,...

  • Medical Secretary

    6 months ago


    Nottingham, United Kingdom Circle Health Group Full time

    Applicants should meet the following criteria: GCE/GCSE’s subjects to include English Language Word Processing/RSA II 1 year part qualification RSA Part I Typing skills (WP/RSA/PC Literate) Ability to deal with sensitive issues with empathy and the ability to generate rapport with individuals rapidly This role is for a fully qualified medical...


  • Nottingham, United Kingdom Clifton Medical Practice Full time

    You would be responsible for undertaking a wide range of secretarial and administration duties to provide support to the practice team. Duties can include but are not limited to, processing of information (electronic and hard copy) in a timely manner, liaising with other team members and external agenices such as second care and community service providres...