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Compliance Officer Ap
4 months ago
MAIN TASKS AND RESPONSIBILITIES:
- Act as an expert resource within the Trust on Accounts Payable processes and systems and provide advice to financial and non
- financial managers. This includes developing and providing P2P training to all users in addition to ensuring that all user andprocess guides on the Trust’s intranet are kept up to date.
- To provide support in ensuring service provider compliance with agreed procedures and standards by:
- Undertaking root cause analysis of all variations from agreed standard
- Investigate oldest and high value outstanding invoices, or outliers to chase clearance and/or identify exceptions
- Assisting with escalation of outstanding invoice authorisations
- Regular review of invoices processed by the outsourced Accounts Payable Function to identify any non-compliant suppliers to correct in future
- To provide support in ensuring that all supplier invoices are correctly paid in a timely manner in accordance with the departmental procedures and Trust Contracts and ensure Trust compliance with the Better Payments Practice code.
- Analyse and report on non-compliance within the Trust along with the Trust’s age creditor position on a monthly basis
- Advise and train suppliers in the use of the supplier portal for query resolution
- Ensure all issues highlighted by business managers are fully documented and/or escalated to the P2PCompliance Manager
- Ensure KPIs are disseminated in a comprehensive and timely manner to identify process or compliance issues
- Maintain procedure notes and user guides. Revise in the light of changing practice and technology ensuring all changes are agreed by the P2P Compliance Manager and the Head of Working Capital
- Provide support on dealing with escalated risk assessment, credit checking and balance sheet analysis of potential suppliers highlighted by the external service provider.
- Support the Agreement of Balances exercise for NHS suppliers. Ensuring the accuracy of timely information for the production of the Trust’s quarterly financial performance reports and Annual Accounts
- Maintain work lists and registers, highlighting non-compliance of suppliers and business users against agreed procedures and standards; take remedial action to correct, or escalate as required.
- Plan and organise own work schedules and those of others to ensure activities are completed within agreed weekly, monthly and annual timescales.
Control systems and statutory responsibilities
- Assist in the Annual Accounts process and ensure work is completed within agreed timescales and complies with relevant policies, procedures and legislative requirements.
- Ensure the departmental procedures and the trusts Standing Financial Instructions are strictly adhered to.
- Contribute to the development of procedures to improve transactional services in the Trust.
Education and experience
- AAT qualified, educated to degree level or equivalent experience
- Have specialist knowledge of Accounts Payable or Credit Control processes and a range of P2P areas, financial computer systems and knowledge of accounting legislation.
- Have excellent word processing and spread sheet knowledge and is able to design and update spread sheets to provide analysis.
Communications
- Discuss complex financial issues with customers and non-finance managers
- Have direct contact with NHS external organisations concerning complex payment issues and agreement of balances
