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IT Project Administrator

3 months ago

Paddington, United Kingdom myGwork Full time

About Us

myGwork is dedicated to fostering an inclusive environment, supporting the LGBTQ+ business community.

The role of IT Project Administrator is pivotal in ensuring the effective planning, coordination, and execution of diverse initiatives within the IT Division. Reporting directly to the Programme Office Director, this position collaborates closely with senior project managers and various departments to guarantee that projects meet organizational objectives and enhance continuous improvement efforts across processes, systems, and operational practices.

Key Responsibilities:

Project Management

  • Assist in the organization and coordination of project activities.
  • Support the formulation of project plans and timelines.
  • Maintain comprehensive project documentation, including plans, schedules, and reports.
  • Track project progress and communicate any issues or risks to the project manager.

Communication and Coordination

  • Facilitate effective communication among project team members and stakeholders.
  • Organize and schedule project meetings, including agenda preparation and minute-taking.
  • Ensure that project deliverables are clearly communicated and understood by all involved parties.

Documentation and Administration

  • Keep accurate and current project logs, including action items, risks, issues, and changes.
  • Assist in the preparation and distribution of project status updates.
  • Manage administrative tasks related to projects, such as data entry, filing, and document management.

Quality Assurance

  • Promote a culture of continuous improvement by reviewing outcomes and implementing enhancements.
  • Ensure compliance with Standard Operating Procedures (SOPs) across departments, addressing any non-compliance identified during audits with timely corrective actions.
  • Adhere to all relevant laws, regulations, and industry standards related to IT and data management.
  • Follow project management methodologies and standards diligently.
  • Assist in the evaluation and quality control of project outputs.

Personal Development

  • Seek guidance from senior team members to enhance leadership, methodology, and interpersonal skills.
  • Proactively seek work during quieter periods to assist with administrative tasks.
  • Exhibit strong self-motivation and initiative.

Tools and Knowledge

  • Organize and utilize project management templates and tools effectively.
  • Employ project management software to track and report on project progress.
  • Commit to understanding the business needs across the organization.
  • Stay updated on best practices in project management and apply them to ensure project success.

Skills Required:

  • Willingness to pursue project management certification through self-study.
  • Exceptional written and verbal communication skills.
  • Strong organizational abilities and attention to detail.
  • Effective communication skills for both written and oral presentations.
  • Good analytical, testing, and troubleshooting capabilities.

Qualifications:

  • Educational background in Business, IT, or a related field, or relevant industry experience.
  • Basic project management certification (e.g., PRINCE2 Foundation) or equivalent experience is a plus.
  • Familiarity with project management software (e.g., Microsoft Project, Monday.com) is preferred.

Our Commitment:

We are committed to building a diverse and inclusive culture that enhances the employee experience. We believe in teamwork, customer focus, continuous learning, and ethical practices. Our latest Belonging Survey indicates that our colleagues feel valued and heard as we strive to create an environment where everyone can thrive and be their authentic selves.

We are dedicated to equal employment opportunities, embracing diversity in all forms.

Recruitment Process:

1. Review the job description and determine if you would be a great fit for our team.

2. Submit your application to express your interest.

3. If selected, we will reach out to discuss your application.

4. Participate in two interviews, which may include a presentation, to get to know each other better.

5. Begin your journey with us, as we are excited to support your career development.