![Southern Health NHS Foundation Trust](https://media.trabajo.org/img/noimg.jpg)
Contracts Administrator
2 weeks ago
**The closing date is 18th Jun 2024**
**Anticipated Interview date(s) 26/06/2024**
**Job summary**:
We are looking for two enthusiastic and driven Administrators to join our established Estate Services Contracts Team. Our team manage a Trust Wide portfolio of contracts ranging from waste, linen, security, cleaning, grounds and gardens to boilers, fire alarms, lifts and automatic doors. The post holders will be responsible for providing secretarial and administrational support.
As a team player, you will need to be enthusiastic, organised and flexible, be able to prioritise your work in order to meet deadlines. Previous experience of working within a contract environment or the NHS is desirable but not essential, as full training provided.
**Main duties, tasks & skills required**:
To provide competent administration and secretarial support to the Estate Services Contract team who manage a range of contracting and support services Trust wide. This will include, arranging meetings and taking minutes, liaison with other departments and external organisations, maintaining records with a high level of detail, updating financial and contract data, data entry, and filing. Assist with drafting documents and correspondence.
**About us**:
Southern Health is one of the largest NHS Foundation Trusts in the UK, specialising in mental health and learning disabilities, as well as offering physical health community-based services.
With a workforce of more than 7000 and a footprint that spans more than 200 sites across Hampshire, we're wholeheartedly committed to providing the best possible healthcare, reaching a range of diverse communities, whilst placing patients and staff at the forefront of all our endeavours.
We are currently working closely with other NHS Trusts to integrate all our collective community, mental health, and learning disability services. Our new organisation, to be known as Hampshire and Isle of Wight NHS Foundation Trust, is set to launch in July 2024.
The transformation will happen in staggered stages; Hampshire CAMHS, part of Sussex Partnership NHS Foundation Trust joined Southern Health in February 2024, with Isle of Wight NHS Trust mental health and community services transitioning in early May 2024. The final combination of Southern Health and Solent Trusts is anticipated to occur in July 2024, when the new organisation will be formed.
Our new Trust will continue to cater to the unique needs of different communities, making healthcare across the county more accessible, as well as offering staff more opportunities for career development, training and partnership working.
Join us as we embark on this exciting journey to shape the future of healthcare in Hampshire.
**Job description**:
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
**Person specification**:
**Qualifications**:
**Essential**:
Educated to GCSE standard to include English language and mathematics grade C or above or equivalent
**Desirable**:
RSA II or equivalent
Minute taking/shorthand qualification
NVQ II Business administration
**Experience**:
**Essential**:
Knowledge of office procedures
Diary Management
Excellent working knowledge of Microsoft office programmes including outlook, word and excel
Excellent communication skills and telephone manner
**Desirable**:
Knowledge of one or more computer systems, hardware or software procedures
**Additional Criteria**:
**Essential**:
Ability to communicate effectively at all levels
Will have worked as part of a team and under own supervision
Arranging and supporting meetings of varying sizes and importance
Advanced keyboard skills with touch typing
Uses DSE equipment for a significant proportion of the day as most tasks computer based
Flexible attitude to duties
Ability to meet tight deadlines and multitask
Ability to work calmly under pressure and to short timescales
Inputting and manipulating data information into computer databases
Frequent concentration, adaptable to work or pattern changes
**Disclosure and Barring Service Check**:
Alicia Pidgley
07833324364
**Pay scheme**:
Agenda for Change
**Band**:
Band 3
**Salary**:
- £22816.00 to £24336.00 Yearly
- **Contract**:
Permanent
**Working pattern**:
Full-Time
**Reference number**:
348-FM-4588
**Job locations**:
Tatchbury Mount
Calmore
Southampton
Hampshire
SO40 2RZ
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