Contracts Administrator

2 weeks ago


Southampton, Southampton, United Kingdom CMR & Life Sciences Full time
Contracts Administrator

Contract Type: Inside IR35
Work Arrangement: 100% site-based (no hybrid option)
Contract Duration: 8 months+
Hours Per Week: 37.5

Role Summary:
We are seeking a proactive and experienced Contracts Administrator to join our clients maintenance department at Fawley Refinery. The successful candidate will be responsible for the stewardship and administration of vendor contracts and orders, ensuring seamless goods/service delivery and compliance with company controls.
Key Responsibilities:

  • Administer vendor contracts/orders to guarantee uninterrupted delivery and compliance.
  • Research and analyze contracts, providing recommendations on various issues.
  • Monitor and manage contract expiration dates.
  • Liaise daily with Contractor Representatives to resolve purchase order and invoice issues.
  • Generate contract status reports for management review.
  • Ensure effective contract administration, records management, and compliance with procurement and business requirements.
  • Support Accounts Payable and coordinate with field personnel for Contractor performance evaluations.
  • Collaborate with Contract Advisor and Representatives to enhance contract performance and efficiency.
  • Work closely with Procurement on contract renewal, award, resolutions, and follow-up actions.

Skills and Qualifications:

  • Proficiency in Microsoft Excel and other analysis tools.
  • Experience in a large corporation or complex organizational setting.
  • Engagement experience with contractors, particularly in a developing country environment.
  • Familiarity with SAP or similar computerized maintenance management tools.
  • Strong understanding of business and ethics compliance, controls, reporting, and local commercial environments.
  • Ability to integrate security and community objectives into contracting plans.
  • Budgetary reporting and analysis skills.
  • Excellent written and oral communication skills in English.
  • Understanding of Maintenance and Reliability processes and Procurement roles related to contracts.
  • Knowledge of contract terms and conditions.
  • High standard of Safety, Health, Environment aptitude.
  • Strong observation, listening, interpersonal, motivation, and organizational skills.
  • Ability to work independently and interact effectively in a multi-cultural environment.

Apply Now:
If you meet the qualifications and are ready to take on this challenging role, please submit your application with a CV



  • Southampton, Southampton, United Kingdom Wates Full time

    Wates Group have a fantastic opportunity for a Contract Support Administrator to join our facilities management team within Wates FM.As our Contract Support Administrator, you will be working on one of our new clients based out of Hampshire. Working alongside the site team, you will be supporting with all Contract Administration including financial aspects...


  • Southampton, Southampton, United Kingdom Southern Health NHS Foundation Trust Full time

    Job summary We are looking for two enthusiastic and driven Administrators to join our established Estate Services Contracts Team. Our team manage a Trust Wide portfolio of contracts ranging from waste, linen, security, cleaning, grounds and gardens to boilers, fire alarms, lifts and automatic doors. The post holders will be responsible for providing...

  • Administrator

    2 weeks ago


    Southampton, Southampton, United Kingdom Page Personnel Full time

    Must be able to commit to a temporary contract Must have a strong administrative backgroundAbout Our Client:My client is a well established organisation in Southampton.As the Administrator you will be responsible for:Assisting senior management with administrative tasks Drafting and sending correspondence Updating diaries Helping to organise events Taking...

  • Administrator

    2 weeks ago


    Southampton, Southampton, United Kingdom Sanderson Recruitment Plc Full time

    AdministratorRate - £200 to £250 overall assignment rate to umbrellaContract length - 3 MonthsLocation - SouthamptonWe have an exciting opportunity with one of our leading retailers for an full time time administrator.Responsibilities: You will be working under product owners handling the administration and helping facilitate.Skills: Proficient with excel...

  • Administrator

    2 weeks ago


    Southampton, Southampton, United Kingdom Kelly Services Full time

    Administrator / Fawley, Southampton / £32,100 to £35,100 per annum / 12-month contract / 37.5 hours Position Overview: We are seeking a Administrator to provide essential support a dynamic team. As an Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our department. Your expertise in administration, strong...

  • Administrator

    2 weeks ago


    Southampton, Southampton, United Kingdom Carbon60 Global Full time

    AdministratorAdministrator needed for one of the leading Mechanical and Electrical companies based in the UK based at their site in Nursling,Southampton.You will need to have experience of working in a busy environment with good IT skills and sound knowledge of Outlook,Word,Excel etc.The work will involve Data Inputting Raising Purchase Orders for Materials...


  • Southampton, Southampton, United Kingdom Serco Plc Full time

    Business Support AdministratorUniversity Hospital Southampton, SO16 6YDPermanent, Full Time (37.5hrs per week)Salary: From £20,000 (dependent on experience)Here at Serco, we are looking for a Business Support Administrator to join our team at University Hospital Southampton. As the Business Support Administrator, you will be responsible for providing...

  • School Administrator

    2 weeks ago


    Southampton, Southampton, United Kingdom TimePlan Education Full time

    School Administrators required in Southampton Location: Southampton, Hampshire Start Date: ASAP Hours: Monday to Friday 8:30am 4.30pm Contract: TemporaryTimePlan South are currently recruiting for experienced school administrators to join us and work in some of the lovely schools that we work with across Southampton and Hampshire.Main duties: Welcome...

  • Finance Administrator

    2 weeks ago


    Southampton, Southampton, United Kingdom Page Personnel Full time

    Page Personnel is supporting a reputable, growing Southampton based business with their recruitment of a Finance Administrator to join their accountancy team on a full time, temp to perm basis. This role is ideal for someone with an eye for numbers and strong admin skills.Client DetailsOur client based in central Southampton is situated very close to the...

  • Administrator

    2 weeks ago


    Southampton, Southampton, United Kingdom University of Southampton Full time

    Full Time Fixed Term until 31/07/2025Interview Date - Thursday 4 July 2024This is a fixed term post 31/07/2025 to cover maternity leave.IntroductionAre you looking for a varied and rewarding role within a supportive environment where you can demonstrate your outstanding people and organisational skills.We have an exciting opportunity to join our team as an...

  • HR Administrator

    2 weeks ago


    Southampton, Southampton, United Kingdom Tate Full time

    HR AdministratorOur client an award-winning professional company in the local area are currently looking to recruit a HR Administrator to join their friendly HR team. This is an excellent opportunity to join a growing company that really values its staff and is one of the 100 Great Places to Work 2023. The role will be supporting the HR Manager, HR Advisor...


  • Southampton, Southampton, United Kingdom Yerzhan's Property Consultancy Full time

    Overview:CEO of multiple property companies in Southampton and other part of the UK is searching for a organised and competent in-house admin. There are roughly 4 property companies that CEO is currently working withCEO is currently looking for a flexible, efficient and organized individual who is motivated to support the financial processing and...

  • Administrator

    2 weeks ago


    Southampton, Southampton, United Kingdom DEKRA Organisational & Process Safety Full time

    AdministratorLocation: Southampton, Chilworth, SO16 7NSSalary: £18K - £22K per annum, DOEHours: 36.25 hours per week, Monday to FridayContract Length: Permanent, Full timeBenefits: 25 days holiday entitlement, Contributory company pension scheme, Electric vehicle salary sacrifice scheme, Life assurance cover, Free parking, Employee assistance programme,...


  • Southampton, Southampton, United Kingdom Kelly Services Full time

    Administrative Assistant - Fawley, Southampton - £32,100 per annum - 12-Month ContractWe are looking for an Administrative Assistant to offer crucial support to a dynamic team. Your role will be essential in ensuring the smooth functioning of our department. Your expertise in administration, strong coordination skills, and dedication to providing top-tier...


  • Southampton, Southampton, United Kingdom Belcan Full time

    Job Description Are you an Administrative Assistant seeking a new Contract opportunity? Belcan Workforce Solutions presents an exciting opening with a multinational oil and gas corporation situated near Southampton, Hampshire. This is a 12-month contract, with the potential for extension, offering full-time on-site engagement, totalling 37.5 hours per week...

  • Office Administrator

    2 weeks ago


    Southampton, Southampton, United Kingdom Pure Human Resources Full time

    Office AdministratorFull time, Maternity Cover - up to 12 months FTCSouthamptonSalary: Very competitiveMSX:Going the Xtra mile in bonded warehouse services and distributionOur client, MSX are the leading UK specialist in bonded warehousing and bespoke services for the travel retail industry including brand owners, airports, airlines, cruise ships and ferry...

  • Contracts Coordinator

    2 weeks ago


    Southampton, Southampton, United Kingdom Lloyd's Register Full time

    Job ID:39247 Contracts Coordinator (Maternity Cover 12 months) Lloyd's Register Location: Multiple locations considered What we're looking for This role works within a team of Contract and Bid Management professionals, and you will support on new and existing client opportunities as part of the sales process on behalf of Lloyd's Register's....


  • Southampton, Southampton, United Kingdom Bevois Town Primary School Full time

    Please note that the salary shown is for the full time equivalent of this role and it will be pro rated to the hours shown.To answer the telephone, receive visitors to the school and deal with routine enquiries;To undertake the typing / word-processing, collation and distribution of correspondence, reports, minutes and other documents as required;To...

  • School Administrator

    2 weeks ago


    Southampton, Southampton, United Kingdom TimePlan Education Full time

    Job Title: School Administrator Location: Southampton, United Kingdom Start date: ASAP Contract Type: Temporary We are looking for a proactive and organised individual to fill the role of Temporary School Administrator. The successful candidate will work providing administrative support in various schools across Southampton. This role offers a unique...


  • Southampton, Southampton, United Kingdom Kelly Services Full time

    Administrator / Fawley, Southampton / £32,100 to £35,100 per annum / 12-month contract / 37.Your expertise in administration, strong coordination skills, and dedication to top-tier customer service will be highly valued. Perform a variety of tasks, including typing, filing, phone communication, scheduling, record keeping, and mail management. Contribute...