Conveyancing Admin Assistant

1 day ago


Southampton, United Kingdom Reed Business Support Full time

Conveyancing Admin Assistant
£17,000-23,000

Our clients are currently searching for a Conveyancing Admin Assistant to join their Southampton office.

The Conveyancing Admin Assistant will help to ensure the smooth running of the office and communicate professionally and effectively with clients, third parties and other staff particularly on the telephone.

The Conveyancing Admin Assistant:

- Someone who is willing to learn on the job and advance their skill set
- Some experience working in a law firm or a legal background is preferred
- Good computer skills and excellent attention to detail are required
- Good manner with clients, particularly on the telephone
- present themselves in a professional manner and look appropriately attired at all times.

The Role:

- Answering the telephone and the door in a polite and professional manner and dealing with requests where possible, taking accurate messages and passing them on as soon as possible.
- Making up files and drafting client care letters and terms of business, ensuring compliance with SRA codes as well as CQS, dealing with clients, brokers and referrals over the telephone and in person.
- Familiarity with conveyancing terminology, Land Registry Portal, SDLT online, search providers and mapping indemnity insurance providers, etc:

- Familiarity with working on SDLT forms, registrations with HM Land Registry
- Deal with collecting, opening and dating incoming post.
- Making tea/coffee as requested for meetings and the like and ensuring the diary management is kept up to date.
- Keeping your work environment tidy and organised and ensuring all filing is completed promptly.
- Having a good working knowledge of Health and Safety procedures and office procedures generally.
- Assisting with photocopying, filing, shredding, archiving and other administrative tasks
- Closing and archiving all client files.
- Being polite and courteous to clients, staff and all other visitors at all times.


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