Band 4 Medical Secretary
5 months ago
**Job summary**:
An exciting opportunity has arisen for a motivated, enthusiastic individual to join our friendly, busy secretarial team in the Cellular Pathology Office. The post will involve cross-site working between our secretarial offices on the Queen Elizabeth Hospital Birmingham and the Birmingham Heartlands Hospital.
The successful applicant must be able to work to a high degree of accuracy and use their initiative to plan their workload providing a comprehensive secretarial, administrative and support service to the Department and Consultant Pathologists. You must be able to demonstrate substantial secretarial and administrative experience and be confident using MS Office and other IT systems.
The Cellular Pathology Department is a UKAS accredited diagnostic laboratory operating within Laboratory Medicine. The department houses several sub-specialities including histopathology, cytopathology, electron microscopy, molecular pathology, andrology, specialist musculoskeletal pathology and a muscle biopsy service, as well as a postmortem suite, mortuary and body repository.
The Department provides a comprehensive pathology service to a wide range of Service Users including UHB Trust, South Birmingham Community and Mental Health Trusts, Private Hospitals, General Practitioners and General Dental Practitioners. A specialist / expert referral service is also provided to other hospitals around the West Midlands region and nationally.
**Main duties, tasks & skills required**:
Duties will include;
- Typing pathological reports.
- Co-ordinating Multi-Disciplinary Team meetings - preparing meeting boxes consisting of slides, material, and reports.
- Updating databases.
- Handling diagnostic material.
- General office duties.
1. How would you describe your keyboard and organisational skills?
2. You will be required to interact with staff of all levels. Describe your experiences of this in your previous or current employment?
3. The role will involve working to very tight deadlines on a daily basis. Provide examples of having to do this in your current or past role, and the coping strategies used when working under pressure.
Please limit your answers to 100 words per question.
**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.
University Hospitals Birmingham is a Smoke-Free premises hospital.
**Job description**:
*Please Note : For a specific detailed job description for this vacancy, please see attached Job Description*
**Person specification**:
**Qualifications**:
**Essential**:
- Good General Education (e.g., GCSE English and Maths A-C) GCSE Level 9-4
- Business Administration NVQ level 3 or equivalent experience in a clerical environment
**Experience**:
**Essential**:
- Experience of dealing with the Public/Customer service experience.
- Experience of working with a range of Microsoft Office packages (e.g., Word, Excel, and Outlook).
- Experience of using IT systems.
**Disclosure and Barring Service Check**:
-
Band 4 Medical Secretary Urology
6 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: 2 x Band 4 Medical Secretaries for the Urology Department at the QEHB. The post holder will provide a comprehensive and efficient secretarial service to the department/team. It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. The post holder...
-
Band 4 Pa/medical Secretary in Ent
6 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: Medical Secretary/PA ENT Department Band 4 - Full Time - 37.5 hours per week **Main duties, tasks & skills required**: Providing full Medical PA/Secretarial support to Consultant ENT Surgeons. Incorporating booking surgical theatre lists, manaing in-patient and out-patient waiting list. You should possess excellent and accurate typing to...
-
Band 4 Medical Secretary- Faster Diagnostic Service
6 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: We are looking for a Band 4 Medical Secretary to be based in the Faster Diagnostic service - Non specific symptom urgent cancer pathway. As a medical secretary you will be helping our patients across their whole journey within the trust from when they are first referred to our service until their discharge. This is a rewarding and exciting...
-
Band 4 Medical Secretary Supervisor
6 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: The post holder will provide a comprehensive and efficient secretarial service to the Consultant(s) and their medical team. By personally assisting with the administrative workload, the Medical Secretary - Supervisor will enable the Consultant(s) to optimise clinical commitment. It is essential that the post holder exercises initiative and...
-
Band 4 Medical Secretary
5 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: We are looking to recruit an enthusiastic and motivated Band 4 Medical Secretary to join our secretarial team within the Burns and Plastics Department at Queen Elizabeth Hospitals Birmingham. The post requires an individual who is resilient and adaptable to work in a fast paced professional environment. You should have good communication...
-
Band 4 Cardiology Medical Secretary
6 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: This post is a full-time, fixed term or secondment position for 12 months maternity cover. An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the Queen Elizabeth Hospital (QEHB), UHB NHS Trust. At the QEHB, Cardiology is one of the largest outpatient services. The department comprises of 28...
-
Band 4 Cardiology Medical Secretary
6 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: An exciting opportunity has arisen for a Medical Secretary to join the Cardiology Department at the University Hospital Birmingham. This is an exciting opportunity for an individual who relishes a challenge and is keen to use their own initiative. You will be required to work to a high standard of accuracy and be able to demonstrate...
-
Band 4 Medical Secretary-neurosurgery
6 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: The post holder will provide a comprehensive and efficient secretarial service to the Consultant(s) and their medical team. By personally assisting with the administrative workload, the Medical Secretary - Supervisor will enable the Consultant(s) to optimise clinical commitment. It is essential that the post holder exercises initiative and...
-
Band 4 Medical Secretary
5 months ago
Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full timeMedical Secretarial service to the Consultant Community Paediatrician and the team of junior doctors. This requires a sound knowledge of medical terminology. Typing of all correspondence, e.g. clinic letters, medical reports, discharge letters and presentations using Microsoft packages such as Word and PowerPoint, if requested. Receive telephone calls and...
-
Band 4 Medical Secretary Supervisor
3 months ago
Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob summary We are looking to recruit an enthusiastic and motivated Band 4 Medical Secretary to join our secretarial team within the Cardiology Department at Heartlands Hospital. The post requires an individual who is resilient and adaptable to work in a fast paced professional as a successful candidate will provide secretarial support to our...
-
Band 4 Medical Secretary/Supervisor
3 months ago
Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob summary Are you an experienced medical secretary looking for a new challenge? Well, this could be the job for you! An exciting opportunity has become available for a part-time (20hrs per week) Band 4 Medical Secretary Supervisor to work in our Paediatric Department at Heartlands Hospital. The post holder will provide a comprehensive and efficient...
-
Band 4 Medical Secretary
5 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: We have an exciting opportunity to recruit a motivated and passionate Medical Secretary/PA to our Lower GI Team to provide secretarial and administrative support to two Consultant Surgeons. The Lower GI Service provides a high level of care and management to patients with diagnoses of cancer and benign conditions. You will need to possess...
-
Band 4 Medical Secretary Supervisor
5 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: An exciting opportunity has arisen for a motivated, enthusiastic individual to join our friendly, busy secretarial team in the Trauma and Orthopaedics Office. The post will involve cross-site working between our secretarial offices at Good Hope Hospital and Solihull Hospital. The successful applicant must be able to work to a high degree of...
-
Band 4 Senior Medical Secretary
6 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: ARE YOU A SUPER SECRETARY...THEN WE WANT YOU! We are looking for an experienced full time medical secretary to work in the Upper GI department at Heartlands. The role itself consists of audio typing of clinics, this is done via dragon. So you will need to be an excellent audio typist. Other duties consist of diary management, clinic...
-
Band 4 Medical Secretary/clinic Coordinator
6 months ago
Birmingham, United Kingdom Birmingham Community Healthcare NHS FT Full timeYou will be joining a busy service made up of Consultants in Rehabilitation Medicine, Specialist Registrars, Specialist Nurses, Physiotherapists and Occupational Therapists. You will be working alongside our experienced and dedicated Medical Secretaries and Administrator. The team are very supportive of each other and provide an excellent service to our...
-
Band 4 Senior Medical Secretary
5 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: ARE YOU A SUPER SECRETARY...THEN WE WANT YOU! We are looking for an experienced full time medical secretary to work in the IBD department at the QE. You will be working alongside the clinical nurse specialists and the gastro secretaries. The role itself consists of audio typing of clinics, this is done via dragon dictation system. So you...
-
Medical Secretary
6 months ago
Birmingham, United Kingdom ACE Medical Partnership Full time**Job summary**: To provide a medical secretarial service to the Practice primarily to process patient referrals and medical reports generated by the doctors, health professionals, to deal with all related enquiries and queries. The medical secretary also provides some secretarial support to the Practice Business Manager Job responsibilities: To provide an...
-
Bank Support Medical Secretary
6 months ago
Birmingham, United Kingdom The Royal Orthopaedic Hospital NHS Foundation Trust Full timeJOB PURPOSE To work flexibly across two very busy offices, with supervision from Band 4 staff, as part of a team providing full and comprehensive administrative support to the consultants and other clinical staff in the teams and provide assistance and support to the rest of the medical secretarial team. To undertake a range of administrative duties for the...
-
Band 3 Medical Secretary
6 months ago
Birmingham, United Kingdom University Hospitals Birmingham Full time**Job summary**: We are looking to recruit an enthusiastic and motivated band 3 medical secretary to work 28 hours per week to join our friendly secretarial team within the Diabetes Department based at the Queen Elizabeth Hospital Birmingham. **Main duties, tasks & skills required**: You must possess excellent organizational skills and be experienced in...
-
Band 4 Medical Secretary/clinic Coordinator
6 months ago
Birmingham, United Kingdom Birmingham Community Healthcare NHS Foundation Trust Full timeWe are looking to appoint a motivated and enthusiastic individual to provide a comprehensive secretarial and administrative service to the Consultants and their teams based at West Midlands Rehabilitation Centre. Full on the job training and support will be provided. Our medical secretaries provide a highly valued service to the clinical teams; you will...