Senior Document Controller

6 months ago


Glasgow, United Kingdom Assystem Full time

Defence

Permanent / Support Functions

Glasgow

01/05/24

Hybrid work
- ABOUT ASSYSTEMAssystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

To ensure a viable, efficient, and reliable energy future for all.

The Senior Document Controller is responsible for executing all aspects of document control within the organisation. This includes the creation, distribution, tracking, and archiving of documents to ensure compliance with regulatory requirements and efficient document management.

**Responsibilities**

Document Control System Management:

- Maintain a robust document control system or software.
- Ensure the system is user-friendly and meets the organization’s needs.
- Provide training to staff on document control procedures and the use of the system.

Document Creation and Distribution:

- Coordinate the creation, editing, and approval of documents.
- Maintain version control and ensure the correct documents are distributed to authorised personnel.
- Monitor document distribution and access permissions.

Document Tracking and Retrieval:

- Assist in the development and maintenance of a systematic tracking system for documents.
- Ensure quick and accurate retrieval of documents when requested.
- Collaborate with departments to facilitate document retrieval as needed.

Quality Control and Compliance:

- Ensure all documents adhere to organizational standards and regulatory requirements.
- Assist in regular audits to identify and rectify any document control issues.
- Assist in preparing for internal and external audits related to document control.

Document Archiving and Disposal:

- Assist in the establishment of document retention and disposal policies in compliance with legal and industry standards.
- Safeguard historical records and facilitate their secure storage or disposal when necessary.

Team Leadership:

- Supervise junior document control professionals, if applicable.
- Provide guidance, training, and performance feedback to team members.
- Delegate tasks and responsibilities effectively.

Continuous Improvement:

- Identify opportunities for process improvement within document control procedures.
- Assist in the implementation best practices to enhance document management efficiency.

MY PROFILE

**Qualification, Special Skills or Experience**
- Bachelor’s degree in a relevant field (e.g., Business Administration, Information Management).
- Proven experience in document control, with at least 2 years in a leadership or supervisory role.
- Familiarity with document control software and systems.
- Strong organisational skills.
- Excellent communication and interpersonal skills.
- Knowledge of relevant industry regulations and compliance requirements.
- Good problem-solving and analytical abilities.
- Strong leadership skills
- Focus on delivering quality on time and within budget
- Act with integrity and instils this value in others
- Appreciation of wider issues beyond own discipline
- Flexible, positive approach to work.
- Can use initiative and possesses a hard working, “can-do” attitude.
- Well presented
- Numerate with strong IT skills.
- Effective time management skills.
- Strong attention to detail
- Customer focused.

Staff role with 3 days/week in a Glasgow city centre office expected



  • Glasgow, United Kingdom ASSYSTEM Full time

    **Company Description** Assystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy. We are a...


  • Glasgow, United Kingdom KBR Full time

    **Title**: Senior Document Controller We are looking for a meticulous and organised Senior Document Controller to manage and oversee all aspects of document control, supporting multiple projects under a multi-million-pound infrastructure portfolio in the West of Scotland. The work you do will give you exposure to senior stakeholders and project teams and...

  • Document Controller

    2 days ago


    Glasgow, United Kingdom Tate Full time

    **Document Controller** **12 months** **£150 - £170 per day (PAYE)** **Full time, Monday to Friday** **Glasgow** Tate are currently recruiting for a temporary Document Controller for a 3-month contract within a large established and sustainable energy company. An experienced Document Controller that can assist in supporting work in SharePoint and...


  • Port Glasgow, United Kingdom Red The Consultancy Full time

    We are seeking a highly skilled Senior Document Control Specialist to lead our document control team in Inverclyde. The successful candidate will have at least 3-5 years of experience in document control, preferably in a shipyard or manufacturing environment.The RoleLiaise with various departments to ensure proper document flow and access.Manage document...

  • Document Controller

    2 days ago


    Glasgow, United Kingdom CV-Library Full time

    Blueprint Recruitment are currently looking for an experienced Document Controller, to work for a key client of ours based in Glasgow. Our client is a leading global consultancy and engineering solutions provider, specialising in the delivery of innovative, sustainable, and efficient projects across a range of industries. Our client provides end-to-end...

  • Document Controller

    4 hours ago


    Glasgow, United Kingdom Blueprint Recruitment Solutions Full time

    Blueprint Recruitment are currently looking for an experienced Document Controller, to work for a key client of ours based in Glasgow. Our client is a leading global consultancy and engineering solutions provider, specialising in the delivery of innovative, sustainable, and efficient projects across a range of industries. Our client provides end-to-end...

  • Document Controller

    7 months ago


    Glasgow, United Kingdom Tate Recruitment Limited Full time

    **Document Controller** **£250 per day** **Hybrid Working** **Location - Glasgow** **1 year contract** **Responsibilities** - Ensure all project documents are managed in line with procedures, following QA checking of receipted Documents. - Issue and distribute project documentation as per distribution matrix. - Interface with Contractor & 3rd Party...

  • Document Controller

    7 months ago


    Glasgow, United Kingdom Assystem Full time

    **Company Description** Assystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy. We are a...

  • Document Controller

    6 months ago


    Glasgow, United Kingdom McConnell Full time

    The main purpose of the role is to develop & manage internal Document Control systems such as Fieldview, Viewpoint and Sharepoint. This will include training of all internal & external staff, reporting on the system and developing processes/workflows. - Location: East Kilbride - Salary: Depending on experience - attractive package - Working Hours: Full-time...

  • Document Controller

    7 months ago


    Glasgow, United Kingdom H&MV Engineering Full time

    H&MV Engineering is a leading global Provider of Specialist Design, Engineering and Construction Services across a variety of key sectors including Data Centres, Renewables and Transmission and Distribution Utilities. Our ingenuity is developed and strengthened by 3 decades of experience delivering EPC projects across the world. We have active sites and...

  • Document Controller

    7 months ago


    Glasgow, United Kingdom Total Recruitment Group Full time

    **Job Title: Project Document Controller** **Location: Glasgow (HILLINGTON)** PART REMOTE ROLE - YOU WILL HAVE THE OPTION TO WORK FROM HOME 1 - 2 DAYS PER WEEK. **Hours: 37 hours spread over 4.5 days (early finish every Friday).** **Mon - Thur 9am - 5pm and 9am - 1pm Fridays** **BENEFITS** 33 days annual leave Well above national average contributory...

  • Document Controller

    7 months ago


    Glasgow, United Kingdom Peace Recruitment Full time

    One of Peace Recruitment Architecture design companies are looking to recruit an experienced Document Controller to join them in their Glasgow office on a permanent basis. The purpose of the role is to provide administrative support to all staff primarily focussed on document control. The role further entails providing back up support for other...

  • Document Controller

    2 weeks ago


    Glasgow, United Kingdom Sustainable Talent Full time

    Document Controller Glasgow based Construction Industry £15-18 per hour (OUTSIDE IR35) 3 month contract * Proficient in the use of document control databases , proficient in Microsoft Office- Excel use of pivot tables & vlook-ups level * Experience in dealing with large volumes of documents * 2 Years experience within the construction industry * Good...

  • Document Controller

    2 weeks ago


    Glasgow, United Kingdom Sustainable Talent Full time

    Document Controller Glasgow based Construction Industry £15-18 per hour (OUTSIDE IR35) 3 month contract * Proficient in the use of document control databases , proficient in Microsoft Office- Excel use of pivot tables & vlook-ups level * Experience in dealing with large volumes of documents * 2 Years experience within the construction...

  • Document Controller

    3 weeks ago


    Glasgow, United Kingdom CV-Library Full time

    Document Controller Glasgow based Construction Industry £15-18 per hour (OUTSIDE IR35) 3 month contract * Proficient in the use of document control databases , proficient in Microsoft Office- Excel use of pivot tables & vlook-ups level * Experience in dealing with large volumes of documents * 2 Years experience within the construction...

  • Document Controller

    2 days ago


    Glasgow, United Kingdom Sustainable Talent Full time

    Document Controller Glasgow based Construction Industry £15-18 per hour (OUTSIDE IR35) 3 month contract * Proficient in the use of document control databases , proficient in Microsoft Office- Excel use of pivot tables & vlook-ups level * Experience in dealing with large volumes of documents * 2 Years experience within the construction...

  • Document Controller

    7 months ago


    Glasgow, United Kingdom Pearson Whiffin Recruitment Full time

    **Document Controller - Full time** **Location: Glasgow (must be able to drive due to location)** **Salary: Up to £40,000 DOE** **Office based - Hybrid working available** A rare opportunity has arisen for a **Document Controller **to join my client, a established and rapidly growing organisation within the **Engineering** industry. This role will be...

  • Document Controller

    7 months ago


    Glasgow, United Kingdom Wood PLC Full time

    Wood is recruiting for a Document Controller to join its Process & Energy team, focusing on collection, distribution, retention and archiving of documents through Electronic Document Management Systems (EDMS) and work processes on large scale EPCm projects within various Onshore industries including Oil & Energy, Petrochemical, Life Sciences and...

  • Document Controller

    7 months ago


    Glasgow, United Kingdom Bell Building Projects Full time

    **Job description** We are an established Main Contractor, based in Glasgow, Manchester and Bristol, undertaking new build, refurbishment, facades and insurance reinstatement work within the industrial, commercial, residential and retail sectors throughout the United Kingdom. We have been trading for 42 years and have a proven track record in high...

  • Document Controller

    2 months ago


    Glasgow, United Kingdom CV-Library Full time

    Company Description Assystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 7,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy. We are a collective...