Administrative Assistant

2 weeks ago

Horsham, United Kingdom Envision Pharma Group Full time

Are you a natural organiser with excellent communication skills and experience of working with senior leaders in an administrative role?

Join us and make your mark at Envision Pharma Group as we continue to grow our business.

**About us**

An employee owned, global leader in technology-led, medical affairs, HEOR and value communications, we are a full-service medical communications agency that partners with pharmaceutical, life science and biotech companies around the world to bring new healthcare treatments to market, ultimately making the world a healthier place.

Our new VALUE pillar has a comprehensive HEOR and market access offering to clients across multiple aspects of product value, including evidence generation planning, evidence reviews (SLR/REA), global payer landscape, global value message development, global pricing, value communications and HEOR publications.

An exciting time to join us. We are growing fast and as part of our continued growth, we're looking for dynamic and highly motivated new talent to join this fantastic part of our business and be part of our journey

**The Opportunity**

We currently have a fantastic opportunity for an experienced Administrative Assistant to join our highly regarded Value and Access Pillar. In this pivotal, fast-paced and varied role, you will support the General Manager and senior leadership/wider team on high level and key administrative tasks, including assisting with special projects, designing, and producing complex documents, reports, and presentations as well as managing diary and meeting requests.

**Responsibilities**:

- Proactive diary management, scheduling high-level, time-sensitive meetings, managing travel arrangements, and completing expenses.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents.
- Manage travel arrangements considering necessary visa arrangements.
- Prepare expense reports, liaise with third party providers and other Finance related invoices/requests.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate channel.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the team is involved with.
- Assist in preparing and managing presentations and related materials.
- Use discretion, confidentiality, and good judgment to handle C-suite level matters.
- Supply reports and data using multiple sources of data.
- Management and organisation of meetings
- Planning of events and workshops, both internal and external including entertainment events as required
- Supporting the divisional communications team with organising staff townhalls and production of events
- Ad hoc tasks as required to support the growth and goals of the team and wider Envision Pharma Group.

**Do you have what we're looking for?**

**Skills & Expertise**
- Previous experience in a similar role providing support to senior leaders.
- Demonstrated proficiency using Microsoft Office; Concur expense management system; as well as an aptitude to learn other programs.
- Experienced at coordinating meetings and complex diary management, using existing and new technologies.
- Demonstrable experience of creating and/or editing presentations, including formats, layouts, and content with attention to detail.
- Capable of composing both routine and non-routine correspondence (e.g. announcements) with attention to detail
- Proven project management skills.
- Ability to interface with high level executives.

We offer an environment that promotes collaboration where employees have a voice, the space to invent, the chance to excel, and to have fun

Together, we turn vision into reality. Our people are integral to our success and our values reflect the Envision philosophy.

Interested in joining our ENVISIONary business? If you have the experience highlighted above, we would love to hear from you

Envision Pharma Group is committed to fostering a diverse and inclusive working environment where we value and develop employees of all backgrounds and experiences. Based on our core values, we firmly believe collaboration among team members generates more incisive and deeper insights that better serve our employees, clients, and community.

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