Exams Administrator

6 months ago

Birmingham, United Kingdom Queen Alexandra College Full time

**Description**:
Queen Alexandra College (QAC) is a national residential College and registered charity that supports a diverse range of student/client abilities and needs. Our College provides education, training, routes to independent living and employment through an innovative, holistic approach to learning and support.

We welcome students who come to our College from all over the country — as well as many who are local to us. All students, clients and staff are supported within safe and wellresourced environments. We have educational and learning sites based in Birmingham, one of Europe's most welcoming and vibrant cities, with a rich and diverse culture. Our main site is based in Harborne, a pleasant leafy Birmingham suburb, on a friendly and green 8-acre campus with excellent facilities and resources.

QAC makes a positive difference to the lives and learning of people with disabilities and learning difficulties. We have high expectations of staff, students and clients whilst being responsive, innovative and collaborative. Our College values drive how we work with students, clients, stakeholders and as a team.

We continue to attract and retain staff of the highest calibre, who are proud of QAC's achievements and who wish to be an integral part of our ongoing and future successes.

Job Purpose To support the Exams Officer to manage the administration and invigilation of all internal and external exams and to assist with the administration of learner records, registrations and certification.

The post holder will actively promote equality, diversity and inclusion in all aspects of college life and ensure it is at the heart of all that we do.

Reporting to Assistant Principal Quality & MIS

Contract Permanent

Hours Full time — 30 hours per week, 52 weeks contract (0.8)

Salary £21,164.00 to 22,510.80 per annum, pro-rata

**Key Responsibilities**:
**Supporting Registration, Exams & Certification Administration**:

- To assist in all areas of exams, registration and certification administration where required
- To provide administrative support to the Exams Officer, contributing to the recording of learner aims and the Il-R
- To liaise with teams across College, students and families as well as varying Awarding Bodies

**Supporting the Co-ordination and Under-taking of Exams**:

- To assist with the ordering of papers in required formats from awarding bodies and secure storage
- To assist the Exams Officer to ensure all internal and external student examinations are effectively planned and organised in a timely manner in accordance with exam regulations
- To support the Exams Officer in the co-ordination and supervision of the team of invigilators, making detailed arrangements for each exam sitting
- To plan and produce timetables, seating plans and desk cards for all exams
- To arrange the printing of exam papers and delivery/collection of exam materials to and from all exam rooms (from secure storage to)
- To undertake exam invigilation in line with JCQ and Awarding Body requirements
- To support the Exam Contingency instructions
- To support the Exams Officer with collating Access Arrangement reports and ensuring appropriate levels of support are in place during exams
- Be aware of and comply with policies and procedures relating to child protection and safeguarding; health and safety and security; confidentiality and data protection and complete online training, when directed

**Skills, Knowledge and Expertise**:

- Minimum of Level 2 in English & Maths
- Skills and Expertise
- Ability to use Microsoft software including Excel, Word and Outlook and IT systems
- Ability to manage high volume workload in a busy office, maintaining a high level of personal organisation and meeting deadlines
- The ability to use online portals, platforms and management Information s stems
- Ability to function well as an effective member of a team and demonstrate team working to deliver a comprehensive and consistent service
- Ability to build effective relationships with teams and students, inspiring trust and confidence
- Attention to detail and high level of accuracy, ensuring tasks are completed on time to required standards
- Ability to solve problems, make good judgments and take decisions
- Ability to interpret and follow exam regulations and requirements to enable students
- Ability to meet our core values of Enabling, Excellence, Respect, Integrity, Inclusion and Collaboration
- Ability to be calm, flexible and approachable
- Actively undertakes personal development and seeks out opportunities to learn
- Ability to identify improvements and make changes based on best practice
- Experience and Knowledge
- Previous experience in a busy administration office
- Experience of using IT systems and management information s stems
- Knowledge of JCQ ICE instructions, Awarding
- Bodies and the Individualised Learner Record Il-R
- Strong Microsoft Office skills particularly Excel and knowledge of Google drive

**How

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