Governance Officer

2 weeks ago

Swindon, United Kingdom BCS, The Chartered Institute for IT Full time

BCS, The Chartered Institute for IT, is recruiting for a Governance Officer to join our Registrar team, in a permanent capacity, working from our Swindon offices located on key transport links in the town centre.

**Role context and purpose**:
To support and assist the Registrar and Governance Manager in ensuring a professional service is provided; maintain the legitimacy and integrity of BCS, The Chartered Institute for IT, in accordance with its governing documents and those Regulations, procedures and guidelines.

This role will have key responsibilities for the Council; for the organising of General Meetings including ensuring compliance with the annual cycle of governance issues. The role will have responsibilities for arranging the annual elections to Council from the Professional Membership, and from Council to Trustee Board and Nominations Committee. The role also assists with actions, as required, from Trustee Board and Nominations Committee and Risk Audit and Finance Committee.

**Key Responsibilities**:

- Provide advice and professional secretariat support to the Council, which involves providing direction and liaising with the Council members and where applicable Executive members on Governance issues. Preparing and producing Board/Committee papers, reports, agendas, minutes, actions. Attend all Council as secretariat recording all actions and decisions taken, and provide advice on correct procedure, both before the meeting, by way of a written briefing document for the Chair, and during the meeting itself.
- Produce a written record of meetings in accordance with the governing documents and ensure that the record is reviewed by the appropriate persons; e.g. CEO, Chair etc. and placed on relevant Council / Committee /Board secure area. All minutes / actions must be drafted within one day of the meeting for the Governance Manager to review. The Chair must receive the minutes for approval within one week of the meeting.
- Undertake any actions for Council in accordance with the governing documents.
- Plan and organise the annual schedule for the AGM and other General meetings (physical, hybrid or virtual). Ensure the administration of all AGM material is prepared in accordance with the BCS brand and ensure compliance with the annual cycle of governance issues. Arrange the annual election process from the Professional Membership to Council, in accordance with the governing documents. Where necessary plan and organise the elections from Council to Trustee Board, Nominations Committee, Chair of Council and Vice-Chair of Council. Initiate the call for nominations, prepare and ensure accuracy of voting material, ensuring adherence to the governance requirements for the voting process (outsourced where necessary), in liaison with the Registrar and Governance Manager.

**Who we are looking for**:
**Experience**:

- Experience of working in a professional corporate sector administration environment;
- Experience of written reporting and documentation of business processes;
- Experience in implementing continuous improvement of business processes;
- Experience in and familiarity with governance, charitable and corporate secretarial matters;
- Experience of working with Boards/Committees;
- Experience of working with rules and regulations;
- Experience of working with senior staff and volunteers.

**Competencies and skills**:

- Excellent communication skills (both oral and written) at all levels, including a confident and helpful telephone manner and networking skills.
- Excellent organisation skills, both in planning and execution and completion of tasks
- Ability to progress chase tasks
- Flexible approach to prioritising tasks according to departmental requirements
- Ability to deal confidently and professionally with senior staff and senior representatives of the Institute

**Knowledge**:

- Royal Charter, Bye Laws and Regulations
- Knowledge of administration required for Boards/Committees
- Good knowledge of Microsoft Office Suite (to include a good working knowledge of Outlook, Word, Excel, PowerPoint and Adobe)
- Knowledge of SharePoint and understanding of membership databases/Content Management Systems

**Special conditions**:

- Role will involve travel to Board/Committee meetings mainly in the London vicinity, approximately six and ten times per year. Some out of hours working will be required.

BCS is dedicated to providing training and development to help all staff realise their potential, and also offer a generous benefit package.

BCS, The Chartered Institute for IT are committed to promoting equality at every opportunity as an employer. This statement and our policies are designed to ensure our recruitment and employment practices and procedures actively promote equality of opportunity and value diversity.

What BCS offers in return

Remuneration

£50,000 p.a.

Benefits and perks

From Day One

23 days holiday per year increasing to a maximum of 27 days with length of service.

A day off

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