Executive Assistant

7 months ago

London, United Kingdom Sony Pictures Entertainment, Inc. Full time

Please note that this role is based in the United Kingdom. In order to enable us to meet statutory and regulatory obligations of the United Kingdom immigration system you must have the appropriate immigration permission needed to work and reside in the United Kingdom._

**Overview of the role**

We are looking for a proactive and experienced Executive Assistant to support our Executive Vice President of Global Digital Distribution and here at Sony Pictures Entertainment (SPE) for a 12 month Maternity cover. The role will also be supporting the wider central team ensuring the smooth running of the day to day operations. The team is global focussed and will do well to have someone with experience organising meetings, events and travel across various global locations and time zones. This group is also heavily external facing and this role with often be the first point of contact for clients and external partners.

**Objectives**
- Support the EVP & VP primarily and provide additional support to the Central team members, as directed, to ensure that operations run efficiently on a daily basis.
- Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.
- Manage communication with employees globally by liaising with internal and external executives on various projects and tasks.
- Plan and orchestrate work to ensure that all priorities are met, organizational goals are achieved, and best practices are upheld.
- Acting as the point of contact among executives, employees, clients and other external partners

**What you'll do**:

- Manage professional scheduling for EVP & VP, including setting up meetings, Teams calls, travel, coffee /Lunch / & or dinner arrangement w/ clients.
- Coordinate complex time zone scheduling and calendar management, as well as prepare, reconcile, and submit expense reports.
- Manage Teams’ executives’ travel logistics including accommodations, transportation & logistics.
- Provide administrative and office support, such as maintaining holiday calendars, contacts Outlook database for EVP & maintaining the org chart & Goals for the team.
- Maintain professionalism and strict confidentiality with all materials.
- Organize team communications and plan events, both internal and off-site

**What you have**:

- Typically, five - seven years of experience in an EA/PA role reporting directly to upper executive management.
- Excellent written and verbal communication skills.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects & be knowledgeable with variant time zones.
- Proficiency with MS Office, Outlook productivity tools and an aptitude for learning new software and systems.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain confidentiality of information related to the company and its employees.

**Preferred skills and qualifications**
- Experience in Concur systems for Travel & Expenses
- Experience in SAP & ARIBA

**How we take care of you**:

- Competitive salary, with annual bonus eligibility.
- A choice of comprehensive health plan options that fit your lifestyle including private medical insurance.
- Rest and recharge during a week off during the winter holidays, in addition to the 25 days of paid annual leave.
- Participate in extensive learning & development opportunities at all levels, including curated instructor-led classes and high impact online resources.
- Build your community by joining our Employee Business Resource Groups, and/or Sony Pictures Action - our racial equity and inclusion strategy.
- Access to an employee online store filled with a variety of discounted Sony products.
- Watch the newest movies and TV shows at our exclusive employee screenings at work.
- Automatic enrolment in the Company’s Pension Plan
- Free counselling and advisory service.
- The opportunity to attend various social events in our state-of-the-art offices in Paddington.
- In addition to the above we have a range of other optional discounted benefits that are reviewed regularly (e.g., gym memberships, travel insurance, activity passes, car leasing, experience days and many more)
- Please note that this role is based in the _United Kingdom_. In order to enable us to meet statutory and regulatory obligations of the United Kingdom immigration system you must have the appropriate immigration permission needed to work and reside in the United Kingdom_.
- Sony Pictures Entertainment is committed to equal opportunity in all its employment practices, policies and procedures. No worker or potential worker will therefore receive less favourable treatment due to his or her race, age, creed, sexual orientation, colour, nationality, ethnic origin, disability, religion, gender, marital status or Trade Union membership (if applicable)._

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