Administrative Assistant

6 months ago


Wakefield, United Kingdom The Mid Yorkshire Teaching NHS Trust Full time

To provide a welcome to employees and visitors who are in contact with the department The post holder will be responsible for designated clerical duties in the department Play a lead role with administrative tasks in the department e.g. utilising IT systems in line with the departments Key Performance Indicators Promote effective customer focused communication with employees and other service users. To respond to telephone and / or face to face enquiries complying with departmental guidance Request, cancel and re-arrange appointments in line with local and national targets. To assist with the confidential management of all types of Occupational Health records/letters and appointments and ensure that all documentation is accurately complete and promptly dispatched.

To be responsible for the accurate and timely storing/scanning of records, e.g. referral letters. To report maintenance and domestic repairs to appropriate departments on instruction from the departmental manager. Assist with the preparation of employee occupational health records for clinics in a timely manner as and when required.

Operate trust IT systems ensuring correct data is held on the departmental database OPAS & Trust systems, and update as necessary. The post holder will give relevant assistance and training as and when required to support all colleagues. To arrange transport as necessary for colleagues in accordance with requirements of the department. To carry out general administration duties and provide clerical assistance, as required.

To send and receive faxes in a safe haven environment as per Trust policy. Receive, sort and distribute goods and post delivered to the department. Attend regular departmental meetings. Attendance at least half of the meetings each year is an expectation.



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