Support Assistant
6 days ago
We are delighted to be working again with our well-established legal client who is a leading independent commercial law firm.
Due to their continued growth, they are seeking a Full time Support Assistant.
**Position reports to**
Line Manager
**Location**
Edinburgh
**Salary**
£21,000 - £23,000 - DOE
**Hours**
Monday - Friday 9.00am - 5.30pm, 5 days in the office
**Role**
**Responsibilities**
- Daily Client Opening/Closing.
- Assist with relief reception duties, including break, lunchtime, and between 5pm and 5.30pm
as scheduled in conjunction with the full-time and relief receptionists.
- Manage daily collection of confidential waste for secure disposal on weekly basis.
- Full mailroom duties - collection of mail from all departments, processing of all Royal
Mail/DX/LP and delivering to designated pick up areas.
- Maintaining mailroom stock.
- Collection, scanning and filing of correspondence and documents, replenishing paper stock to
all printers
- Assisting with maintaining & updating databases: Anti Money Laundering database; Marketing database, Contact database etc
- Assist in the creation of new files and archiving of old files as requested
- Assist with the daily monitoring and process of Anti Money Laundering procedures
- Sourcing general mailroom supplies
- Provide support to Front of House Assistant when required
- Ensuring that all filing/titles are stored correctly, and the filing room is kept tidy allowing the
easy retrieval of files
- Ensuring all fire exits are opened and locked daily
- Copying and binding client documents including plans sent to external providers
- General office maintenance tasks -moving/ unpacking boxes & stock; shredding confidential
waste, delivery & uplift of boxes, ensuring Front of House is kept clean and presentable and
secure
- Assist with any other support duties as and when required
**Key Skills**
- You must be reliable
- Communicate effectively with a confident telephone manner
- Enthusiastic and willing to learn
- Have the ability to work as a small team
- Good organisational skills
- You must take pride in the work you do for others with emphasis on attention to detail
- Essential experience of MS Office (Word, Excel, Outlook)
**Next Steps**
**Equal Opportunities**
Cross Resourcing is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.
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