Hseq & Facilities Administrator

4 days ago


Lisburn District, United Kingdom CSR Full time

Our client are one of the leading Facilities Management, Building and Civil Engineering Contractors working throughout Northern Ireland. We are seeking to recruit a HSEQ & Facilities Administrator to join their team on a permanent basis out of their office in Lisburn.

**Responsibilities - Facilities Administrator**
- Support with all administrative tasks.
- Plan and schedule work that needs to be carried out Communicating with Other Teams/Clients/Sub-Contractors.
- To provide administration support to all clients and stakeholders.
- Provide a helpdesk function to ensure customers have a point of contact
- Resolve customer queries
- Monitoring various inboxes
- responding to queries and prioritising in order of urgency
- Ensuring visits are booked with clients and accesses to the site are arranged
- To raise Reactive, Response, PPM and scheduled job requests/jobs on system
- Raising new work on the system and closing down work orders.
- Answer the telephone and address all enquiries in a timely and professional manner
- Provide support to the Facilities Management and Maintenance team on the raising and closing of Reactive, Response, PPM and Scheduled job requests within the D. G. Green & Sons Ltd helpdesk
- Utilise the helpdesk system for the raising of Purchase Orders and the subsequent processing of the associated Invoices for compilation to the Accounts Department on a weekly basis
- Prepare and collate all documentation for Sub-Contractors payment

**Responsibilities - HSEQ Administrator**
- Maintain company Quality, Health & Safety and Environmental Documentation.
- Sub-Contractor Management
- Staff Vetting & Clearance
- Staff Training Records
- Risk Assessment & Method Statement Compilation
- Collection and filing of HSEQ Information for Third Party Audits

**Skills and Qualifications - Facilities Administrator**

Essential Skills
- 3 years minimum experience of working in a busy help desk primarily on in-house manual systems
- Knowledge of facilities processes
- Personable, approachable and able to work as part of a multi-functional team.
- Well organised with the ability to prioritise.
- Working knowledge of CAFM systems and building operations, awareness of facilities disciplines to allow effective allocation of work order.
- High calibre IT skills and presentation capability.
- Must be willing to undertake a multi-functional role
- Previous experience working with Facilities Management or a Scheduling role
- Proficient in all Microsoft Packages such as Excel, Word and Outlook

**Skills and Qualifications - HSEQ Administrator**

Essential Skills
- Use of own initiative
- Able to work as part of a multi-functional team.
- Well organised with the ability to prioritise.
- High calibre IT skills and presentation capability.
- Must be willing to undertake a multi-functional role
- A keen for eye for detail with good organisation skills
- Proficient in all Microsoft Packages such as Excel, Word and Outlook

Desirable Skills
- Experience of having undertaken a Health & Safety Role
- NEBOSH Qualification in Health & Safety
- Experience carrying out internal and external audits

Work time: 8.00am - 5.00pm

**For more information or to discuss in confidence, please contact Stephen Nugent at CSR on 02892627488. Alternatively, to apply, click on the link below.**

Crescent Specialist Recruitment (CSR) operates as both an Employment Agency and Employment Business on behalf of our clients.

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£30,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative: 3 years (preferred)
- construction: 1 year (preferred)

Licence/Certification:

- Health & Safety Cert (preferred)

Work Location: One location



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