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Administration Assistant

5 months ago

Lockerbie, United Kingdom Talento Group Full time

**Responsibilities**:
**Receptionist duties**
- Receive and direct telephone calls
- Meet and greet visitors
- Manage receipt and delivery of post and mail
- Prepare refreshments and lunches on training and/or busy days within the office
- Organising and keeping record of upcoming events booked at Benreay
- Petty Cash
- Creating and sending out Newsletter 4X per year
- Ensure general upkeep of Head Office, Examples below included:

- Ensuring the watering of plants
- Ensuring that all areas of the building are tidy
- Ordering of stationary when required
- Organising accommodation for staff
- Preparing the training room for events
- Ensuring the fridge is kept clean and out of date food is disposed of

**Administration**
- Sending out staff and young people’s birthday cards
- Administration for L&D
- Uploading personnel files to both systems
- Creating paper personnel files
- Helping with administration for Recruitment
- Creating ID badges for new and existing staff
- Assigning fobs to new and existing staff
- Managing speeding pings, recording them on a spreadsheet and sending them out to individuals when required
- Administration tasks for Fleet, Liaising with Head of Resources
- Creating PPD folders for new staters
- General Filing

This is a temporary contract with the potential to go permanent.

**Salary**: From £11.44 per hour

Expected hours: 40 per week

**Benefits**:

- On-site parking

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: In person