Reception/admin Assistant
3 weeks ago
Closing date 21 March 2023
DUTIES & RESPONSIBILITIES:
Provide information to callers, greeting persons arriving at Flexibles and announcing visitor arrival to company employee
Investigate and action invoice queries.
Ensure onsite contractors permits to work and insurances are maintained.
Reconcile job route documentation with shipping register and maintain records by scanning in.
General housekeeping duties including beverages and reception area tidy up
Ensure knowledge of personnel whereabouts and maintaining exact and complete sign-out/sign-in procedures for visitors and on-site staff - maintain security by following procedures; monitoring logbook; issuing visitor badges; H&S induction
Provide timely responses to queries or requests from customers, suppliers and public
Schedule appointments, organising meetings, booking meeting locations, maintaining appointment diary either electronically or manually
Organise beverages/ buffets and / or lunch for meetings, client visits etc
Ensure common areas in office premises are equipped with required office supplies as appropriate
Monitoring the use of equipment and supplies within the office
Coordinating the maintenance and repair of office equipment
Support other departments and carry out other duties as and when business requirements dictate as may be reasonably expected by line manager
**Qualifications**:
- Any Business/Admin qualifications considered along with work experience. (essential)
- HND in a relevant business qualification or equivalent. Desirable
**Experience**:
- Working knowledge of managing a busy reception / front of house area / administrative function. Desirable
**Skills, training or special knowledge**:
- Computer literacy (including good command of Microsoft Office
**What NOV can offer you**:
- Health & Wellbeing:
- 34 days holiday
- Private Medical Insurance
- Employee Assistance Program
**Finance & Protection**:
- Pension plan
- Income protection
- Life Assurance
- Personal Accident
**Other benefits available for you and your family through salary sacrifice**:
- Dental Insurance
- Healthcare Cash Plan
- Partner Life Assurance
- Critical Illness
- Retail vouchers
- Gym membership
- Cycle to work
- Travel insurance
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